HR & Talent Acquisition Specialist

About CustomStacks

CustomStacks is a custom software and AI development firm serving a select, private US client base. Our leadership has been building and operating development teams in Indore for over 10 years. We are growing our in-house engineering team and investing in a dedicated Indore office.

About the Role

We are seeking a proactive, people-focused HR & Talent Acquisition Specialist to lead hiring and HR operations for our growing Indore team. This is a full-time role dedicated to finding, attracting, and hiring top technical talent. Your immediate focus will be building our engineering team through active sourcing, networking, and community engagement, going well beyond traditional job portals.

The ideal candidate is a resourceful recruiter with strong connections in the Indore tech community, excellent English communication skills, and the drive to own the full hiring process from sourcing to onboarding.

Key Responsibilities

• Talent Sourcing & Recruitment: Own end-to-end hiring for technical and non-technical roles, with an immediate focus on hiring 5 to 7 software engineers, including AI/LLM-focused developers.
• Active Sourcing: Proactively find Indore-based candidates beyond job portals through:
• Direct outreach on LinkedIn
• Posting in LinkedIn groups, Facebook groups, and developer communities
• Referrals and personal networks
• College and university partnerships
• Community & Event Recruiting: Represent CustomStacks at career fairs, developer meetups, and tech events in Indore. This includes:
• Coordinating event sponsorships
• Presenting hiring opportunities to attendees
• Building a long-term talent pipeline
• Job Portal Management: Create, post, and refresh job listings on Naukri and other platforms. Keep job descriptions current and aligned with role requirements.
• Applicant Screening: Review applications, conduct initial screening calls, and shortlist qualified candidates for technical interviews.
• Interview Coordination: Schedule and coordinate interviews with the India team leads and US leadership, managing time zone differences.
• Candidate Experience: Serve as the primary point of contact for candidates. Answer questions about the company, role, and process clearly and professionally.
• Offers & Onboarding: Support offer preparation and negotiation. Manage onboarding for new hires, including documentation, equipment coordination, and first-week orientation.
• HR Operations: Maintain employee records, attendance and leave tracking, and HR documentation. Support offboarding and knowledge transfer when team members transition.
• Office Coordination: Support day-to-day operations of the Indore office and help plan team events and engagement activities.
• Hiring Tracking: Track candidates and hiring progress in ClickUp. Provide regular pipeline updates to leadership.

Required Skills & Qualifications

• Experience: 3-6+ years in HR, recruitment, or talent acquisition, preferably hiring for IT or software development roles.
• Technical Recruiting: Familiarity with software engineering roles and terminology (e.g., PHP, Python, cloud, AI/LLM) to screen candidates effectively.
• Sourcing Expertise: Proven ability to source candidates through LinkedIn, networking, referrals, and events, not only job portals.
• Local Network: Strong connections within the Indore tech community, colleges, and professional networks.
• Communication: Excellent written and verbal English and Hindi. Able to communicate professionally with candidates, the team, and US-based leadership.
• Organization: Highly organized, with the ability to manage multiple open roles and candidate pipelines at once.
• Ownership: A self-starter who takes initiative, follows through, and delivers results without close supervision.

Good to Have

• AI Tools: Experience using AI tools (e.g., Claude, ChatGPT) to write job descriptions, screen resumes, and improve recruiting workflows.
• HR Knowledge: Familiarity with Indian labor laws, payroll coordination, and HR compliance.
• Employer Branding: Experience building a companys presence and reputation as an employer in the local tech community.
• Tools: Experience with ClickUp or similar project and applicant tracking tools.

Candidates with strong recruiting skills but less experience are encouraged to apply.