Company Secretary

Assistant Manager - Legal & Compliance

Role

We are looking for a proactive and detail-oriented Assistant Manager - Legal & Compliance to support the Chief Legal Officer (CLO) with the company's secretarial, compliance, and legal documentation functions. This is an excellent opportunity for a qualified professional with 2-4 years of experience to build a well-rounded career at the intersection of corporate secretarial practice, regulatory compliance, and legal operations.

Key Responsibilities

Secretarial Support to the CLO

• Assist the CLO in the preparation of agendas for Board meetings, Committee meetings, and General/Shareholder meetings.
• Prepare and organise documentation required for Board and shareholder meetings, including notices, explanatory statements, and supporting annexures.
• Prepare shorter notice consents and related documentation for convening meetings at short notice.
• Draft minutes of Board meetings, Committee meetings, and General meetings.
• Prepare and file forms and returns required for regulatory compliance (e.g., MCA/ROC filings) along with all necessary supporting documentation.

Legal Documentation Support

• Assist the CLO in the execution of legal documents, including agreements, MoUs, letters, and other corporate documents.
• Coordinate with other internal departments to gather and organise documentation required for business and operational purposes.

Compliance Management

• Prepare and maintain the company's compliance tracker, updating it on an ongoing basis to reflect the status of statutory and regulatory obligations.
• Track and disseminate regular updates on regulatory notifications, circulars, and other developments applicable to the company.

FEMA and Corporate Actions Support

• Assist the CLO in FEMA-related filings and documentation, including but not limited to FC-GPR, FC-TRS, FLA returns, and other RBI/FEMA compliance requirements for foreign investment and cross-border transactions.
• Support preparation and coordination of documentation for inward/outward remittances and liaise with authorised dealer banks as required.
• Assist with demat-related processes, including dematerialisation of shares and coordination with depositories/depository participants and the Registrar and Transfer Agent (RTA).
• Support share certificate stamping and related formalities, including coordination with stamping authorities and maintenance of related records.

General Support

• Assist the CLO in all other legal, secretarial, and compliance-related matters as required from time to time.

Desired Candidate Profile

• 2-7 years of relevant experience in company secretarial practice, preferably including exposure to Board/shareholder meeting processes and ROC/MCA compliance.
• Qualified Company Secretary (ACS) or CS pursuing/qualified is preferred; candidates with strong equivalent secretarial experience may also be considered.
• Sound working knowledge of the Companies Act, 2013 and related rules, secretarial standards, and MCA filing requirements.
• Working knowledge of FEMA/RBI regulations relating to foreign investment (FC-GPR, FC-TRS, FLA returns) and exposure to demat and share certificate stamping processes is preferred.
• Strong drafting skills for minutes, resolutions, notices, and general legal/corporate correspondence.
• Good organisational skills with the ability to coordinate across departments and manage multiple documentation timelines.
• Proficiency in MS Word, MS Excel, and MCA/ROC filing portals.
• High attention to detail, discretion in handling confidential information, and the ability to work independently under guidance from the CLO.