Purchase Executive
Ethics Infotech · Vadodara · onsite · Posted 1d ago
Undisclosed2–4 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Skills
2 4 years of experience in purchase/procurement of computer equipment, peripherals, and accessories, preferably in an IT services, systems integration, or equipment distribution environment
Good working knowledge of desktops, laptops, servers, networking equipment, storage systems, peripherals, and related components
Experience in dealing with OEMs, distributors, and vendors for quotations, follow-ups, and deliveries
Working knowledge of ERP/procurement platforms (Odoo, SAP MM, or equivalent) and MS Excel
Good communication, negotiation, and follow-up skills, with attention to detail and ability to manage multiple orders
Role & Responsibilities
Sourcing & Vendor Coordination
Support the Purchase Manager in sourcing computer equipment, peripherals, and accessories desktops, laptops, servers, networking equipment (routers, switches, firewalls), storage systems, and related components
Identify and coordinate with OEMs, authorized distributors, and system integrators to meet requirements within the required timelines
Maintain and update the approved vendor list, vendor contact details, and product/price catalogues
Assist in vendor onboarding by collecting and verifying vendor documents (GST, PAN, bank details, etc.)
Track market trends, product availability, and EOL/EOS notices, and flag potential supply issues to the Purchase Manager
Quotations, Negotiation & Cost Support
Raise RFQs and obtain quotations from multiple vendors against purchase requisitions
Prepare comparative statements covering price, specification, delivery timelines, warranty, and payment terms
Negotiate prices, delivery schedules, and warranty/support terms with vendors within the limits set by the Purchase Manager
Conduct regular price checks and benchmarking to help maintain competitive pricing
Technical Understanding & Requirement Handling
Coordinate with IT, engineering, and project teams to understand requirements and confirm the technical specifications before ordering
Ensure quotations and supplied items match the specification, model, quantity, and quality requested
Maintain working knowledge of product configurations, compatibility, and interoperability across equipment categories
Procure-to-Pay (P2P) & ERP Operations
Handle day-to-day purchase operations requisition review, purchase order preparation and issuance, order confirmation, and delivery follow-up
Coordinate with the warehouse for goods receipt (GRN) and verify received material against the PO and delivery challan
Support accounts in invoice verification and reconciliation, and resolve vendor billing or payment queries
Record all purchase transactions accurately in the ERP system (Odoo or equivalent) with proper documentation
Follow approval workflows and the authorization matrix as per company policy
Order Tracking, Warranty & Inventory Support
Follow up with vendors on open orders, track deliveries, and keep requesting teams informed of status and delays
Maintain records of warranty, AMC/support contracts, and serial numbers for purchased equipment
Coordinate warranty claims, RMA, and vendor repair/replacement follow-ups
Work with IT and warehouse teams to monitor stock levels and raise timely replenishment requirements
Compliance & Documentation
Ensure purchase documents comply with GST, TDS, and company procurement policies, and support import/customs paperwork where applicable
Maintain organized, audit-ready records of quotations, POs, invoices, delivery documents, and vendor communication
Support the Purchase Manager in preparing and following up on vendor agreements, SLAs, and terms & conditions
Reporting & Process Improvement
Prepare periodic purchase MIS reports, such as pending POs, vendor-wise purchases, and price comparisons
Support spend analysis and cost-saving reporting for the Purchase Manager
Suggest improvements to purchase processes and assist with e-procurement/digital tool adoption
Good to Have:
MBA or postgraduate diploma in Materials Management, Supply Chain Management, or Operations
Certification or training in procurement or supply chain management
Prior experience in pharma, logistics, warehouse automation, or government-sector procurement
Familiarity with e-procurement/e-sourcing platforms and digital procurement tools
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
MMP2PAutomationpofirewallsPoScustomsGRNDelivery ChallanMis ReportsOdooComputer NetworksMarket TrendsLogisticsInvoice VerificationOnboardingERPERP SystemGstoperationsIT ServicescomplianceexcelPharma
About Ethics Infotech
Ethics Infotech
IT Services & Consulting
500
employees
2018
8 years old
Vadodara/Baroda, Gujarat
India
₹4.5L PA avg
Avg at Ethics Infotech
About
Empowering Your Business through Tech-Driven Integrated Platforms, Digital Transformation, and Emerging Technologies.
Industries
IT Services & Consulting
Employee ratings
10 reviews
4.3/ 5
Culture
3.8
Career growth
3.4
Work-life
3.9
Employees rate it well for
Work-Life Balance43Overall Company43
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