Procure To Pay Analyst

Role: Senior Consultant (Procure to Pay (P2P))
Experience: 3 - 5 Years
Process: Procure to Pay / Accounts Payable / Invoice Reconciliation

Role Overview

We are looking for an experienced P2P Senior Consultant to support a client in reviewing, reconciling, and reducing pending open invoices. The role will primarily involve validating open invoice data received from Finance, identifying reasons for invoice pendency, coordinating with cross-functional stakeholders, and driving timely resolution and closure of outstanding invoices.

The individual will be responsible for tracking invoice-level discrepancies, identifying operational and compliance-related bottlenecks, assigning accountability to respective stakeholders, and publishing periodic status reports to ensure effective monitoring and closure.

Key Responsibilities

1. Open Invoice Validation & Reconciliation

• Validate open invoice data received from the Finance team against source records.
• Reconcile invoice-level details and identify discrepancies, pending actions, and reasons for non-clearance.
• Maintain accurate tracking of open invoices, their current status, and respective action owners.

2. IMPEX Complaint & Shortage/Damage Reconciliation

• Cross-verify open invoice details against source complaint files raised by the IMPEX team.
• Identify cases involving material shortages, damages, or discrepancies and validate whether the required complaints have been raised.
• Obtain and track complaint reference numbers for relevant cases.
• For complaints valued below USD 1,000, coordinate with the Warehouse team to ensure PID posting.
• For complaints valued above USD 1,000, identify and highlight the cases separately in the status report with appropriate categorization for further action.

3. Planning & Regulatory Issue Identification

• Investigate invoices pending due to operational or regulatory bottlenecks, including:
  
• Regulatory Affairs (RA) / License-related issues.
• Material Requirements Planning (MRP) issues.
• Artwork-related approvals or discrepancies.
• Inventory held at FTWZ (Free Trade Warehousing Zone) and pending dispatch to the warehouse.
• Coordinate with respective teams to identify root causes and drive resolution of pending issues.

4. Stakeholder Management & Follow-ups

• Coordinate with key stakeholders, including IMPEX, Planning, Regulatory Affairs (RA), Finance, and Warehouse teams.
• Follow up with respective action owners to ensure timely resolution of pending invoices.
• Drive accountability by tracking agreed actions, timelines, and outstanding dependencies.
• Facilitate cross-functional coordination to ensure end-to-end closure of invoice-related issues.

5. MIS Reporting & Pendency Monitoring

• Prepare and publish periodic reports summarizing open invoice status.
• Highlight reasons for pendency, invoice ageing, outstanding actions, and responsible stakeholders.
• Ensure appropriate bucketization of pending invoices based on issue category and resolution requirements.
• Escalate long-pending or critical cases to relevant stakeholders and management.

Key Deliverables

• Accurate validation and reconciliation of open invoice data received from Finance.
• Identification and categorization of invoice pendencies based on root causes.
• Invoice-wise action tracker with clearly assigned owners and target closure timelines.
• Regular MIS and status reports highlighting pending invoices, reasons for delays, and required actions.
• Effective stakeholder coordination and follow-ups to drive accountability.
• Reduction in open invoice backlog through continuous monitoring and closure of pending actions.

Required Skills & Qualifications

• 3 - 5 years of experience in Procure to Pay (P2P), Accounts Payable (AP), Invoice Processing, or Finance Operations.
• Strong understanding of invoice reconciliation, open invoice management, and accounts payable operations.
• Experience in handling invoice discrepancies, shortage/damage claims, and exception management.
• Exposure to cross-functional coordination involving Finance, Warehouse, Supply Chain, Planning, and Logistics teams.
• Understanding of IMPEX operations, FTWZ, inventory movement, and warehouse processes would be an advantage.
• Strong stakeholder management, follow-up, and issue-resolution capabilities.
• Proficiency in MS Excel, data reconciliation, MIS preparation, and reporting.
• Excellent communication, analytical, and problem-solving skills.

Preferred Candidate Profile

• A proactive professional with 3 - 5 years of experience in P2P, Accounts Payable, or Finance Operations, capable of independently managing open invoice trackers, identifying root causes of pendency, coordinating with multiple stakeholders, and driving issues to closure within agreed timelines.
• The candidate should possess strong analytical and communication skills, along with the ability to manage multiple stakeholders and ensure accountability for timely resolution of outstanding invoices.