Opex Manager

also be considered.

Role Purpose

To manage and optimize the hospitals operational expenditure (OPEX) supply chain, ensuring cost-effective procurement, inventory availability, vendor performance, compliance, and uninterrupted supply of medical and non-medical consumables and services.

Key Responsibilities

1. Procurement & OPEX Management

• Manage procurement of medical consumables, surgical items, general supplies, housekeeping materials, stationery, uniforms, engineering consumables, and other operational requirements.
• Monitor OPEX spend against approved budgets and identify cost-saving opportunities.
• Drive competitive quotations, negotiations, rate contracts, and annual purchase agreements.
• Implement initiatives to reduce procurement cost without compromising quality, patient safety, or service delivery.

2. Inventory & Materials Management

• Ensure optimum inventory levels across hospital stores and user departments.
• Monitor ABC, VED, FSN and XYZ analysis for effective inventory control.
• Track stock-out situations, excess inventory, non-moving and slow-moving items.
• Reduce expiry, wastage, emergency purchases, and inventory holding costs.
• Establish appropriate reorder levels, safety stock, minimum/maximum stock levels, and consumption-based planning.

3. Vendor Management

• Identify, evaluate, onboard, and manage suppliers.
• Conduct commercial negotiations covering rates, payment terms, lead times, delivery schedules, and service levels.
• Monitor vendor performance through OTIF, quality rejection rate, lead time, fill rate, and SLA adherence.
• Develop alternate vendors for critical items to minimize supply disruption risk.

4. Cost Optimization

• Conduct spend analysis by category, department, vendor, and hospital/unit.
• Drive product standardization, vendor consolidation, rate rationalization, and volume-based negotiations.
• Benchmark procurement prices across hospital units and external healthcare markets.
• Partner with Finance and department heads to identify sustainable OPEX savings.

5. Stakeholder Management

• Work closely with Operations, Finance, Pharmacy, Nursing, OT, Engineering, Housekeeping, Biomedical, Infection Control, and Clinical departments.
• Understand departmental consumption patterns and forecast upcoming requirements.
• Coordinate with users for product evaluation and standardization.
• Ensure critical supplies are available to support uninterrupted patient care.

6. Compliance & Governance

• Ensure adherence to approved procurement policies, delegation of authority, budgets, contracts, and vendor onboarding procedures.
• Maintain proper documentation for quotations, purchase orders, comparative statements, approvals, and contracts.
• Support internal, statutory, and procurement audits.
• Ensure material/product procurement meets applicable hospital quality and safety requirements.

Key KPIs

• OPEX savings against budget
• Procurement cost reduction %
• Purchase price variance
• Inventory holding / inventory days
• Stock-out %
• Inventory turnover ratio
• Expiry and wastage %
• Non-moving/slow-moving inventory
• Emergency purchase %
• Vendor OTIF %
• PO turnaround time
• Contract compliance %
• Vendor quality/rejection rate

Required Skills

• Hospital supply chain management
• OPEX and budget management
• Strategic sourcing and procurement
• Inventory optimization
• Vendor development and negotiation
• Cost and spend analysis
• Contract and rate negotiation
• Advanced Excel / MIS reporting
• ERP/SAP/Oracle or hospital ERP exposure
• Strong analytical and stakeholder-management skills