Indirect Purchase Executive - ( Third Party Payroll)

Procurement Management

• Manage procurement requirements for indirect materials and services across Production, Maintenance, Warehouse, Sales, Service, HR, Administration, Finance, IT, and other support functions.
• Review and process purchase requisitions in accordance with procurement policies and approval matrices.
• Float RFQs/RFPs, obtain quotations, prepare techno-commercial comparisons, and recommend sourcing decisions.
• Negotiate pricing, commercial terms, payment conditions, delivery schedules, warranties, and service-level agreements.
• Create and issue Purchase Orders (POs) and Service Purchase Orders (SPOs) through the ERP system.
• Track order execution and coordinate with suppliers and internal stakeholders to ensure timely delivery.

Strategic Sourcing & Vendor Management

• Identify, evaluate, qualify, and onboard new suppliers.
• Develop and maintain a competitive supplier base for assigned procurement categories.
• Conduct supplier evaluations and monitor vendor performance on quality, cost, delivery, and responsiveness.
• Resolve supplier-related commercial and operational issues while maintaining productive business relationships.

Contract & Commercial Management

• Draft, review, negotiate, and administer service agreements, Annual Maintenance Contracts (AMCs), rate contracts, work orders, and other commercial contracts.
• Coordinate with the Legal department to finalize contractual documentation.
• Ensure timely renewal and compliance of all procurement-related contracts.

CAPEX Procurement

• Support procurement activities for capital expenditure projects, including equipment, machinery, utilities, facility improvements, and associated services.
• Negotiate commercial terms with OEMs, contractors, and service providers.
• Coordinate with Engineering, Maintenance, and Project teams to meet project timelines.

Stakeholder Coordination

• Partner with internal departments to understand procurement requirements and recommend appropriate sourcing strategies.
• Provide timely procurement support while balancing cost, quality, and delivery expectations.
• Ensure effective communication between users and suppliers throughout the procurement lifecycle.

Compliance & Reporting

• Ensure procurement activities comply with company policies, delegated authority, contractual obligations, and statutory requirements.
• Maintain complete procurement documentation for audit and traceability.
• Prepare procurement MIS reports, spend analysis, savings reports, and supplier performance reports.
• Support internal and external audits related to procurement activities.

Requirements

• 510 years of experience in indirect procurement within a manufacturing or engineering organization.
• Hands-on experience in procurement of services, maintenance items, engineering consumables, facilities management, and indirect categories.
• Experience in handling commercial negotiations, vendor development, contract management, and CAPEX procurement.

Technical Skills

• Strong understanding of procurement processes and sourcing methodologies.
• Knowledge of commercial contracts, service agreements, and procurement compliance.
• Experience working with ERP systems such as SAP or equivalent.
• Advanced proficiency in Microsoft Excel and procurement analytics.