Fund Administrator

We are currently seeking an experienced professional to join our team in the role of Fund Administrator.

In this role, you will:

• Be responsible for trade capture, exception management, and service routing of trades to downstream systems, along with adding and settlement of cash transactions.
• Process trade instructions received through Straight Through Processing, manual uploads, or through macros / end-user computing for instructions received in generic mailboxes from clients / fund managers.
• Handle cash transactions including specific journals for expenses, fees, monthly interest, and foreign exchanges.
• Be responsible for timely cash monitoring, input of journals, reimbursement and payments, monitoring balances, and writing off small residual balances.
• Handle timely cash exceptions (cash reconciliation), input of journals, reimbursement and payments, monitoring balances, and writing off small residual balances.
• Work flexibly in shifts and respond to additional business needs if required across the globe.
• Operate within the orbit of the Investment Operations / German Fund Administrator strategic plan.
• Continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.
• Adhere to and demonstrate adherence to internal controls and, when applicable, ensure adequate resources are in place and training is provided, foster a compliance culture, and optimize relations with regulators.
• Perform any additional responsibilities that may be required by the Supervisor in support of the ongoing management and development of the division.
• Perform User Acceptance Testing as and when required.
• Undertake / conduct training / cross-training for all staff including existing and new staff.
• Be proactive in identifying root causes for process-related challenges and share qualitative resolutions.
• Review postings / uploads and ensure all downstream / business partner queries are responded to in a timely manner.
• Produce accurate trade packs within set deadlines for review.
• Input and maintain accurate fund accounting records, wherever applicable.
• Be responsive to ad hoc queries from business partners / stakeholders.
• Ensure all business partner / stakeholder queries are responded to in a timely manner.
• Follow up and close open items in a timely manner.
• Adhere to HSBC internal control standards, support internal / external reviews, and ensure compliance.
• Update all daily Management Information System / trackers as required by the process.
• Maintain nil breaches in all group and risk policy.
• Support audit, Business Risk Control Management, and Compliance reviews rated as satisfactory.

To be successful, you will:

• Have a Bachelor's degree in accounting or other qualifications relevant to the accounting / finance industry.
• Have 0-2 years of relevant / accounting work experience.
• Have good knowledge of capital markets and financial instruments.
• Have basic knowledge of accounting principles and fundamentals of accounting.
• Have proficiency in one or more accounting platforms - ICON, SimCorp Dimension, Transaction Lifecycle Management, Vortex.
• Have proficiency in Excel.
• Have the ability to speak and understand English.
• Have good interpersonal and teamwork skills.
• Be organized and detail-oriented.
• Have the ability to reprioritize workloads due to changing circumstances and meet strict deadlines.
• Be expected to maintain HSBC internal control standards, including the timely implementation of internal and external audit points, together with any issues raised by external regulators.