Executive Assistant
Vantive · Gurugram · onsite · Posted 8d ago
Undisclosed5–10 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Job Summary
Key Responsibilities
Requirements
Work Environment
Reasonable Accommodation
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
This Executive Assistant position provides direct support to the Vice President, Head of Global Market Development and Asia Pacific Government Affairs. You will be a trusted partner and a key liaison for the executive s office and across the broader leadership team for Market Development and Government Affairs, helping drive efficiency, creating focus time for the executive and provide overall administrative support to ensure seamless day to day operations. This position will require you to liaise with the APAC and Global leadership teams and their offices.
Key Responsibilities
- Provide high-level executive and personal support to the Executive
- Manage complex calendars, inbox and coordinate meetings across multiple time zones
- International Domestic Travel Arrangements Plan and coordinate complex travel itineraries, working with internal and external stakeholders where relevant
- Arrange domestic and international travel logistics (including visas, flights, accommodation, ground transfers, etc, ensuring the executive has everything and is prepared ahead of the event/meeting)
- Draft communication, agendas, presentations, prepare expense reports and other administrative tasks as needed
- Assist with setting up the cadence for the business unit i.e. support monthly leadership meetings and reviews, taking minutes and recording actions
- Support special projects, team initiatives, and broader business improvement activities
- Assist in event planning and coordination for corporate functions as required e.g team dinners, offsites
- Liaise with internal departments and external stakeholders on behalf of the executive
- Build strong relationships with senior internal and external stakeholders
- Support the executive with personal tasks, errands, and logistics when required
- Handle sensitive and confidential information with discretion and professionalism
Requirements
- 5+ years experience as an Executive Assistant supporting executives in a global organisation
- Have a strong background in organizing international travel and working with multiple time zones.
- Outstanding organisational and time management skills
- Confident communicator with excellent written and verbal skills
- Proactive, pre-emptive, have a sense of urgency, adaptable and able to manage competing priorities with ease
- Professional presence with the ability to build strong relationships at all levels, more specifically with the Executive Assistants in the different markets
- Tech savvy with experience using Microsoft Office, Teams and internal systems
- Comfortable navigating complex, fast-moving environments
- Ability to handle high-pressure situations and tight deadlines with discretion and professionalism.
Work Environment
- Hybrid/On-site based.
- May require availability outside regular hours due to travel and global coordination.
Reasonable Accommodation
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Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
Administrative SupportCadenceDialysismicrosoft officetherapyExpense ReportsGovernment AffairsDigital Solutionsdomestic travelMarket DevelopmentBusiness ImprovementLogisticsExecutive assistantoperationsAdministration
About Vantive
Vantive
Healthcare
939
employees
2025
1 years old
Bangalore / Bengaluru, Karnataka
India
₹27.3L PA avg
Avg at Vantive
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The work to support vital organs takes many forms — from clinicians fighting to save lives in the intensive care unit to patients undertaking their dialysis journey.
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