Assistant Consultant - Project Administration

WSP has a new opportunity for an Assistant Consultant - Project Administration to join our Remediation Program Management team in India, based in Bengaluru, Mumbai, or Noida.

In this role, you will work closely with Project Managers and multidisciplinary teams to support project delivery, proposal development, scheduling, budgeting, documentation, and client-service activities. Your coordination and administrative support will help project teams operate efficiently and deliver successful outcomes.

This is an excellent opportunity for a highly organized and proactive professional looking to build a career in project delivery within a leading engineering consulting environment.

Responsibilities:

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoice support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

The Skills That Set You Apart:

• Experience in the oil and gas sector will be an asset.

Key Competencies:

• Proficiency in the MS Office suite, including Advanced Excel, and ERP systems. Knowledge of Power BI is a strong asset.
• Should have working experience of Primavera P6 and MSP/Smart sheets.
• Demonstrated strong analytical and quantitative skills.
• Preference will be given to candidates with experience in Oracle ERP systems.
• Exceptional written, verbal, presentation, and overall communication skills.
• Excellent planning and organizational abilities to thrive in a dynamic work environment.
• Must be self-motivated, forward-thinking, and open to tackling new challenges.
• A meticulous approach to quality assurance and maintaining accuracy in numerical data.
• Ability to multi-task, work on several projects or tasks at once, manage time, organize, and set priorities.
• Should be a team person.

Mandatory Skills:

• Advanced Microsoft Excel and data-analysis skills.
• Proficiency in Word, PowerPoint, Outlook, Teams, and SharePoint.
• Experience in project administration, project coordination, or PMO support.
• Experience preparing meeting agendas, meeting minutes, reports, presentations, and action trackers.
• Experience supporting budgets, invoices, timesheets, purchase orders, or other project-financial activities.
• Experience maintaining project records, electronic filing systems, and controlled documentation.
• Working knowledge of at least one project scheduling or tracking tool, such as Microsoft Project, Primavera P6, or Smartsheet.
• Strong written and verbal English communication.
• Strong organizational, prioritization, coordination, and stakeholder-management skills.

Desired Skills:

• Hands-on experience with Primavera P6, Microsoft Project, or Smartsheet.
• Experience with Oracle ERP, project-financial system.
• Power BI, Power Query, and Microsoft Visio.
• Familiarity with work breakdown structures, baselines, critical path, forecasting, risk registers, change registers, and planned-versus-actual reporting.
• Proposal, tender, bid-coordination, billing, invoicing, or cost-reporting experience.
• Experience supporting international engineering projects or working across multiple time zones.
• Experience in oil and gas, environmental, energy, infrastructure, construction, or engineering consulting.