Virtual Assistant (VA) Founder s Office

WE ARE HIRING | Virtual Assistant (VA) – Founder's Office

Company: Brands Dynamo LLC

Location: India – Work From Home

Experience: 2–3 years

Working Hours: UAE business hours

Brands Dynamo LLC is looking for a proactive, organized, and detail-oriented Virtual Assistant (VA) to work directly with the Co-CEO.

We need someone who can keep the Founder organized, ensure tasks are completed on time, manage our product catalog, and take ownership of day-to-day follow-ups.

Key Responsibilities

1. Executive & Virtual Assistance

- Attend internal and external meetings, take structured notes, and document decisions and action items.

- Prepare a daily task list covering priorities, meetings, deadlines, and pending follow-ups.

- Follow up with employees, suppliers, vendors, and other stakeholders to ensure timely task completion.

- Manage calendar scheduling, meeting coordination, reminders, and email/WhatsApp follow-ups.

- Maintain daily and weekly task trackers and escalate overdue items.

2. Product Catalog Management

- Take direct ownership of the company's product catalog, reporting directly to the Co-CEO.

- Maintain accurate product listings, descriptions, images, specifications, barcodes, pricing, and SKU information.

- Coordinate product catalog updates across Amazon, Noon, and other e-commerce marketplaces.

- Track new product launches, listing corrections, missing information, and catalog issues.

- Coordinate with internal teams and external partners to ensure product data is accurate and up to date.

3. Reporting & Documentation

- Maintain organized meeting notes, task trackers, and product catalog records.

- Prepare daily progress updates and highlight pending tasks, blockers, and priorities.

- Use AI tools and productivity software to improve efficiency.

Requirements

- 2–3 years of experience in Virtual Assistance, Executive Assistance, E-commerce Catalog Management, or Business Operations.

- Excellent written and spoken English.

- Strong organizational, communication, and follow-up skills.

- Experience with Amazon Seller Central/Vendor Central, Noon, or other e-commerce platforms is preferred.

- Proficiency in Google Workspace, Excel/Google Sheets, WhatsApp, and AI tools.

- High attention to detail, confidentiality, accountability, and the ability to work independently.

Who Should Apply

We are looking for someone who takes ownership rather than waiting for instructions—someone who ensures that meeting commitments are completed, tasks don't fall through the cracks, and our product catalog remains accurate and organized. The person should be a pro at using ChatGPT and Claude.

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