US Finance & Payroll Operations Associate - Night Shift

US Finance & Payroll Operations Associate

Location: Remote

Shift: Night Shift – US Business Hours

Experience: 2–4 Years

About the Role

We are looking for a detail-oriented US Finance & Payroll Operations Associate to support our U.S. accounting, payroll, benefits, and finance operations. The role requires hands-on experience with QuickBooks and the ability to independently coordinate with U.S. vendors, employees, and service providers.

Key Responsibilities

• Track employee/consultant timesheets, approvals, and billing hours.
• Support U.S. payroll processing and payroll reconciliations.
• Coordinate directly with ADP to resolve payroll, tax, deduction, and employee-related issues.
• Manage Accounts Receivable, including invoicing, payment tracking, aging, and customer follow-ups.
• Support Accounts Payable, including vendor invoices, approvals, payments, and reconciliations.
• Maintain accounting transactions and reconciliations in QuickBooks Online.
• Review and track federal and state tax notices and coordinate with ADP, tax agencies, or advisors through resolution.
• Support benefits audits and reconciliations, including employee enrollments, payroll deductions, and carrier invoices.
• Assist with month-end reconciliations, reporting, and maintaining financial documentation.
• Follow up on open issues and ensure they are resolved within required timelines.

Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• 2–4 years of U.S. accounting, payroll, or finance operations experience.
• Hands-on QuickBooks / QuickBooks Online experience required.
• Experience with AR, AP, invoicing, and reconciliations.
• Exposure to U.S. payroll, payroll taxes, and ADP preferred.
• Strong Excel skills and attention to detail.
• Strong written and verbal English communication skills.
• Must be comfortable speaking directly with ADP, U.S. vendors, customers, benefits providers, and tax agencies.
• Willingness to work night shifts aligned with U.S. business hours.