US Accounting -Accounts Payable Executive

Job Description :

Job Summary

We are looking for a detail-oriented Accounts Payable Executive – US Accounting to manage vendor invoices, outgoing payments, reconciliations, and AP-related accounting activities for the US process.

The ideal candidate should have strong knowledge of US Accounts Payable, invoice processing, three-way matching, vendor reconciliation, payment processing, and month-end closing. The role requires excellent attention to detail and the ability to communicate effectively with US-based vendors, clients, and internal stakeholders.

Key Responsibilities

Accounts Payable Management

• Review, verify, and process vendor invoices accurately and within defined timelines.
• Ensure invoices comply with company policies and approval requirements.
• Perform three-way matching of Purchase Orders, receiving reports, and vendor invoices.
• Maintain accurate AP records and ensure timely processing of vendor payments.
• Monitor Accounts Payable aging and ensure timely settlement of outstanding balances.
• Identify opportunities to utilize available vendor discounts.

Payment Processing

• Schedule and process payments for US vendors through:
• ACH
• Wire Transfers
• Electronic Payments
• Check Runs
• Ensure payments are processed accurately and within agreed payment terms.
• Maintain proper approval trails and payment documentation.

Vendor Management & Reconciliation

• Communicate with US vendors through email and calls to resolve invoice discrepancies and payment-related queries.
• Follow up with internal teams for missing documentation and approvals.
• Perform regular vendor statement reconciliations.
• Investigate and resolve differences between vendor statements and accounting records.
• Maintain strong vendor relationships through timely and professional communication.

Month-End & Accounting Support

• Assist with month-end closing activities.
• Prepare and record expense accruals.
• Perform AP ledger reconciliations.
• Ensure outstanding invoices and liabilities are properly accounted for.
• Support the finance team with AP-related reports and analysis.

Compliance & Documentation

• Maintain accurate digital records of AP transactions and supporting documents.
• Maintain vendor tax documentation, including W-9 and W-8 forms.
• Ensure proper approval documentation and audit trails are maintained.
• Support internal and external audits by providing required AP records, reports, and documentation.

Required Skills & Competencies

• Strong understanding of US Accounts Payable and accounting processes.
• Good knowledge of US accounting principles and sales tax concepts.
• Hands-on experience with invoice processing and three-way matching.
• Strong understanding of AP aging, vendor reconciliation, and payment processing.
• Experience handling US vendors and international stakeholders.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication skills.
• Advanced knowledge of MS Excel.
• Ability to work independently and manage multiple priorities.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• 1–3 years of experience in Accounts Payable, US Accounting, or a similar accounting role.
• Experience in a US Accounting / KPO / BPO / Accounting Outsourcing environment will be preferred.
• Experience with ERP/accounting platforms such as NetSuite, Salesforce, or similar systems is preferred.
• Experience working with US vendors or clients will be an added advantage.

Preferred Candidate Profile

The ideal candidate should be:

• Detail-oriented and highly organized.
• Strong in US AP processes and vendor accounting.
• Comfortable handling invoice volumes and payment deadlines.
• Confident in communicating with US vendors and internal stakeholders.
• Proactive in identifying and resolving discrepancies.
• Strong in reconciliation and documentation.
• Comfortable working permanently in the US night shift.
• Able to work effectively in a fast-paced, process-driven environment.

Experience : 1 - 3

Timing : 6:00 PM – 3:30 AM

Working Shift : Day Shift (Onsite)

Job Type : Full Time

Category : US Accounting

Salary : Best in industry

Skills : Excellent Communication,US Accounting

Keywords : US Accounts Payable | US AP | Invoice Processing | Three-Way Matching | Purchase Orders | Vendor Management

Interested candidates kindly share your resume on [HIDDEN TEXT] or WhatsApp on [phone removed]