US Accountant AP/AR, Bookkeeping, HR & Payroll

US Accountant – AP/AR, Bookkeeping, HR & Payroll

Location: Ahmedabad, India (Remote until office is established)

CTC: 12–14 LPA (based on experience and skills)

Experience: 3–7 years, including minimum 2 years on US company accounts

Work Hours: Approx. 6:30 PM – 3:30 AM IST / minimum 5-hour overlap with US Eastern Time

Employment Type: Full-time, Permanent

Mandatory: Hands-on experience with Sage 50 / Sage 100 / Sage Intacct

Must Have: US Accounting + US Payroll experience

Position Summary

We are looking for an experienced, detail-oriented accountant in India to manage the full accounting cycle for a US business. The role will handle Accounts Payable, Accounts Receivable, bookkeeping, General Ledger, bank reconciliations, month-end/year-end closing, US payroll, and HR finance activities across multiple locations. The candidate should have prior experience working on US company books, either directly or through a KPO/outsourcing firm, and should understand US payroll and tax requirements.

Key Responsibilities

Accounts Payable (AP)

Process, review, code, and enter vendor invoices in Sage.

Handle invoice approvals and 2-way/3-way matching.

Prepare weekly payment runs through ACH, cheque, or wire.

Manage vendor setup, W-9 forms, and vendor master data.

Reconcile vendor statements and maintain AP aging.

Track recurring bills and 1099-eligible vendors.

Accounts Receivable (AR)

Create and send customer invoices.

Record and apply customer payments, deposits, and credits.

Monitor AR aging and follow up on overdue accounts.

Investigate billing disputes, short payments, and unapplied cash.

Maintain monthly AR reporting and collections updates.

Bookkeeping & General Ledger

Record daily sales, cash, credit card batches, and deposits.

Enter and categorize store/HQ expenses.

Prepare and post journal entries for accruals, prepaids, depreciation, and corrections.

Perform monthly bank, credit card, merchant, and balance-sheet reconciliations.

Manage inter-company/inter-store transactions.

Maintain fixed asset and loan schedules.

Month-End & Year-End Close

Complete monthly closing activities within agreed deadlines.

Prepare P&L, balance sheet, and cash-flow summaries.

Conduct variance analysis.

Support Pennsylvania sales/use tax requirements.

Prepare schedules and documentation for external CPA and audit requirements.

US HR & Payroll

Process weekly/bi-weekly US payroll for hourly and salaried employees.

Review timesheets, overtime, PTO, holiday pay, and payroll adjustments.

Handle new-hire and termination payroll processes.

Manage deductions, benefits, 401(k), and payroll liabilities.

Support federal and state payroll tax filings including Forms 941, 940, W-2, W-3, PA UC, and local tax requirements.

Maintain confidential employee records and respond to payroll-related queries.

Reporting & Process Improvement

Provide weekly updates covering cash balance, AP/AR aging, upcoming payments, and open issues.

Communicate with US management, store managers, vendors, banks, payroll providers, and CPAs.

Participate in meetings during US business hours.

Follow internal financial controls.

Identify opportunities for process improvement, automation, templates, and SOPs.

Required Qualifications

Bachelor's degree in Commerce, Accounting, or Finance – B.Com / M.Com / BBA / MBA Finance.

3–7 years of accounting experience, including at least 2 years working on US company books.

Recent hands-on experience with Sage 50, Sage 100, or Sage Intacct.

Proven US payroll processing experience.

Working knowledge of W-2, W-4, W-9, 1099, Form 941, and Form 940.

Strong understanding of US GAAP, double-entry bookkeeping, accruals, and reconciliations.

Advanced Excel skills – XLOOKUP/VLOOKUP, Pivot Tables, SUMIFS, data cleaning.

Strong written and spoken English.

Ability to consistently work US Eastern Time overlap hours.

Preferred Qualifications

Experience in retail, convenience stores, gas stations, restaurants, or other multi-location businesses.

Pennsylvania payroll tax experience.

Knowledge of 401(k) administration and health insurance reconciliation.

Familiarity with QuickBooks, Bill.com, Expensify, or POS systems.

CA Inter, CMA, US CPA, or EA coursework.

Compensation & Benefits

CTC: 12–14 LPA, based on experience and skills.

15 days paid leave per year + Indian public holidays as agreed.

Annual performance review with potential salary increase.

Growth opportunity toward Senior Accountant / Accounting Team Lead.

Holiday Bonus and Company Performance Bonus.

Hiring Process

Resume screening

Initial phone/video interview

Practical skills test

Technical interview on Sage, AP/AR & US Payroll

Final management interview

Reference check and offer