Travel Executive

About Us

Ripik.AI is an Accel-backed Applied AI company building computer vision and process-optimization agents for the world's largest industrial enterprises across steel, cement, aluminum, chemicals, pharma, and power. Our Vision AI platform acts as an automated pair of eyes on the shop floor monitoring materials, equipment, and processes 24/7 with 95%+ accuracy, eliminating human error, and delivering measurable gains in throughput, yield, energy efficiency, and safety.

We work with marquee customers including Tata Steel, JSW, ArcelorMittal, Vedanta, Godrej & Boyce, Grasim, Holcim, and Jindal Steel, and are scaling globally across India, the Middle East, Europe, and North America. As we enter our next phase of growth, we are building the operating backbone that will take Ripik from a high-velocity scale-up to a category-defining global industrial AI company.

About The Role

We are looking for a proactive and detail-oriented Travel Desk Executive to manage end-to-end travel arrangements for employees, leadership, and business teams. The role will be responsible for coordinating domestic and international travel, accommodation, transportation, travel documentation, vendor coordination, and travel-related reporting.

The ideal candidate should be highly organized, responsive, and comfortable managing multiple travel requests in a fast-paced business environment.

Key Responsibilities

• Manage end-to-end domestic and international travel bookings for employees and leadership.
• Coordinate flights, hotels, cabs, and local transportation as per business requirements.
• Handle cancellations, rescheduling, last-minute changes, and emergency travel requests.
• Coordinate with travel vendors, agencies, hotels, and transportation partners.
• Ensure adherence to company Travel & Expense Policy and approved budgets.
• Maintain accurate travel records, booking details, invoices, and employee travel data.
• Prepare daily/weekly travel MIS and reports for management.
• Coordinate travel requirements for client visits, site visits, events, and business meetings.
• Track travel expenses and coordinate with Finance for billing, payments, and reconciliation.
• Resolve employee travel queries promptly and ensure a smooth travel experience.
• Monitor vendor performance and support cost optimization and service improvement.
• Maintain required travel documentation and support visa/international travel requirements, where applicable.
  
  

Key Skills & Competencies

• Strong organizational and coordination skills.
• Excellent verbal and written communication.
• High attention to detail and accuracy.
• Ability to manage multiple travel requests simultaneously.
• Strong follow-up and problem-solving ability.
• Customer-service-oriented approach.
• Ability to work under pressure and manage last-minute requirements.
• Good knowledge of MS Excel / Google Sheets and travel booking platforms.
• Strong vendor management and negotiation skills.
• Ability to maintain confidentiality of employee and business information.
  
  

Qualification & Experience

• Graduate in any discipline; Travel & Tourism / Hospitality / Administration background preferred.
• 2-5 years of experience in Travel Desk, Corporate Travel, Travel Operations, Administration, or a similar role.
• Experience managing corporate/business travel will be preferred.
• Experience with domestic and international flight/hotel bookings will be an advantage.