Travel & Admin Executive
MoEngage · Bengaluru · onsite · Posted 8d ago
Undisclosed1–3 yrsfulltimeSourced from
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About this role
Job Summary
Roles and Responsibilities
Requirements
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
We are seeking an energetic and detail-oriented Operations Associate with 1 to 3 years of experience to coordinate our global travel logistics, internal events, and workplace operations. This is a 6-month contract role, subject to extension based on business needs. In this role, you will be the engine behind our daily office workflows, ensuring our employees travel smoothly, our events go off without a hitch, and our workspaces are fully equipped. This is a highly collaborative role perfect for someone who loves organization, problem-solving, and flawlessly executing logistical plans.
Roles and Responsibilities
- Travel Logistics Coordination
Booking Coordination: Assist employees with domestic and international travel arrangements, including flights, hotels, and ground transport, strictly following company policies. - Travel Logistics Coordination
Visa Assistance: Guide team members through the visa application process, coordinate required paperwork, and track application timelines. - Travel Logistics Coordination
Data Expense Tracking: Maintain and log travel spending data, helping the finance team reconcile monthly travel expenses and identify saving opportunities. - Event Support Execution
Logistics Engine: Help organize internal and external events, handling registrations, attendee travel coordination, and on-site support. - Event Support Execution
Vendor Coordination: Gather quotes and communicate setup requirements with venues, caterers, and audio-visual teams. - Event Support Execution
On-Site Support: Assist with pre-event setup, site visits, and day-of execution to ensure a smooth experience for all attendees. - Gifting Swag Operations
Inventory Control: Manage the procurement, storage, and fulfillment of company gifts and employee swag. - Gifting Swag Operations
Vendor Outreach: Reach out to vendors to source high-quality gifting options, track orders, and ensure on-time delivery for milestones or holidays. - Inventory Workplace Maintenance
Stock Management: Monitor and maintain office supply levels, equipment logs, and company assets using our internal tracking tools. - Inventory Workplace Maintenance
Facility Support: Coordinate with building management and maintenance vendors for day-to-day office repairs, office space layout adjustments, and basic lease renewal support.
Requirements
- Experience: 1 to 3 years of hands-on experience in office administration, travel coordination, event planning, or facility operations (relevant internships count).
- Execution Detail: Exceptional organizational skills with a proven track record of managing small projects or schedules simultaneously without dropping the ball.
- Communication: Clear, friendly, and professional communication skills-both written and verbal-as you will support team members globally.
- Technical Skills : Intermediate to advanced proficiency in Microsoft Excel / Google Sheets for tracking inventory and travel budgets. Familiarity with travel booking tools
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
Customer EngagementAsset Managementexpense trackingChannel marketingB2CAnalyticsFacility Operationsinventory controlGoogle Sheetsbuilding managementCommunication SkillsAdministrationEquityfinanceArtificial IntelligenceFacility Support
About MoEngage
MoEngage
Emerging Technologies
620
employees
2014
12 years old
Bengaluru/Bangalore, Karnataka
India
About
MoEngage is a full-stack solution consisting of powerful customer analytics, automated cross-channel engagement, and AI-driven personalization.
Industries
Emerging TechnologiesInternetIT Services & ConsultingMarketing & Advertising
Employee ratings
135 reviews
3.5/ 5
Culture
3.5
Career growth
3.1
Work-life
3.6
Employees rate it well for
Work Life Balance23Work Culture22Senior Management12Salary10Work Environment8
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