Transport Coordinator

Duties & Responsibilities

• To provide administrative/ operational support to the Transport Team at Client's Facility.
• To ensure timely arrivals & departures
• Responsible to the Shift In charge to oversee the Transport operations during the Shift.
• Display drop-off lists on the notice boards.
• Check attendance of vehicles, drivers, and vendor supervisor.
• Prepare the vehicle arrival report and collect pick up slips from transport vendors.
• Allocate pick up/drop lists to vendors supervisors.
• Carry out routine Vehicle inspections as per approved check list.
• Collect and verify log sheets from individual vendors & Vehicle Tracking.
• Be accessible for escalation of all Transport related issues in Transport bay
• Communicate to the next shift through the shift logbook all incidents issues and pending problems of the shift and handover formally to the next Shift Supervisor
• Reporting - Prepare daily / weekly reports as required on Transport matters.
• Tracking each and every vehicle point wise and shift wise.
• Timely updation of status on the tracking tool.
• Coordinate with vendor trackers.
• Maintain the daily pickup and drop list of employees
• Maintain an accurate and readily available list telephone numbers of vehicles and the vendors
• Check Adhoc Pickup and drop request.
• Reports – Prepare daily / weekly reports on the tracking.
• Reports – Prepare reports on no show employees
• Reports – Prepare reports on numbers of picked up and drop per day.
• Authorize departure in case employee fails to board the cab within the stipulated time as per the policy
• Regular Defensive Driver Training programs or Safety training to Drivers
  
  

Performance objectives

The Coordinator/ Tracker is responsible to ensure that the required number of vehicles are available on time for pickup and Drop.

Coordinator/ Tracker will ensure that Trips are allocated to all vehicles by the Vendor supervisor on time and the On-time arrival and Departure of all vehicles.

The Coordinator/ Tracker is responsible to guide users to their drop zones and assigned vehicles and ensure an efficient transport operation.

Track all cabs on real time basis.

Key skills

• Qualification (E): Degree / Diploma
• Industry Type: Hotel, IT, Travel, FM Services, Fresher
• Overall Experience: 0 – 2 years
• Industry Experience:0 – 1 years
• Technical Skills (E): MS Office & Mail communication
• Generic Skills (E): Communication, Interpersonal
• Behaviours: Achievement level, Teamwork, Learning attitude & Positive thinking