Tendering Specialist

JOB DESCRIPTION

Associate/ Senior Associate: Commercial Team

Years of Experience · 3-5 years of experience

ROLE OVERVIEW

We are looking for a Tender Specialist to manage tender operations and commercial opportunities through the Government e-Marketplace (GeM) portal and other public procurement channels. The role requires hands-on experience with tender filing, bid documentation, and coordination with internal teams to ensure timely and compliant submissions.

KEY RESPONSIBILITIES

● Manage end-to-end operations on the GeM (Government e-Marketplace) portal, including registration, catalogue management, and bid submissions.

● Track and identify relevant tenders, RFPs, and empanelment opportunities on GeM and other government procurement platforms.

● Prepare, compile, and file tender documentation ensuring accuracy and compliance with portal and client requirements.

● Coordinate with internal commercial, finance, and delivery teams to gather documents and inputs required for bid submissions.

● Monitor tender timelines, deadlines, and portal notifications to ensure no opportunities are missed.

● Liaise with vendors, government buyers, and internal stakeholders to resolve queries related to tenders and orders.

● Maintain accurate records of submitted tenders, order status, and contract documentation.

● Support pricing, costing, and commercial proposal preparation in coordination with the finance team.

● Ensure timely renewal of registrations, certifications, and compliance documents required for GeM participation.

REQUIREMENTS

● 3-5 years of overall experience, with hands-on experience working on the GeM portal and filing government tenders.

● Prior experience in the commercial team of an agency, or in tender/bid management functions.

● Strong understanding of government e-procurement processes, tendering, and empanelment procedures.

● Good working knowledge of documentation, compliance, and reporting requirements for government tenders.

● Strong attention to detail and ability to manage multiple tender timelines simultaneously.

● Good communication and coordination skills to work across internal teams and external stakeholders.

● Proficiency in MS Office/Excel for tracking, documentation, and reporting.

● Based out of Mumbai, with willingness to travel as required for commercial engagements.

WHAT WE'RE LOOKING FOR

● A detail-oriented professional with proven, practical experience navigating the GeM portal and tender processes.

● Someone comfortable managing multiple deadlines in a fast-paced, process-driven environment.

● A self-driven individual who can independently manage the tender pipeline for the commercial team.