Supplier Onboarding Specialist

The Supplier Onboarding Specialist role will report to the Purchasing Operations Director to ensure onboarding practices are carried out aligned with our Procurement department's vision, goals, and direction.

In this role, you will demonstrate accountability, agility, a dedication to being inclusive, a strong business acumen, and will show courage, even in the most demanding situations. We also highly value effective communication skills, a passion for learning, leadership traits, resilience, and self-awareness.

What success looks like.

General

• Oversee and own supplier onboarding across the company as the primary point of escalation in order to best serve internal stakeholders and suppliers.
• Own all tasks required to onboard suppliers; work with internal teams and suppliers to facilitate the end-to-end supplier onboarding process.
• Manage onboarding of third-party suppliers and aid in the development and maintenance process of the supplier onboarding tools.
• Establish and cultivate relationships with cross-functional stakeholders such as operational leaders, legal teams, procurement, security, and risk management.
• Communicate the supplier onboarding approach to Business Partners, and other stakeholders.
• Efficiently originate supplier profiles in multiple contract/payment systems.
• Submit and review supplier questionnaires.
• Negotiate Non-Disclosure Agreements, confirming Personal Information is not being shared and reviewing redline requests against a playbook.
• Communicate effectively with suppliers, business partners, procurement professionals, risk management and compliance teams.
• Action system tasks and ServiceNow tickets related to the supplier onboarding process.
• Support SAP Business network supplier enablement processes and goals.
  
  

Policy And Process Ownership

• Process OFAC checks, and other due diligence processes during new supplier onboarding.
• Document any changes to process and BAU (Business as Usual) associated with SAP Ariba system updates, configuration or system process changes.
• Report on SLAs (Service Level Agreement) and outstanding tickets/tasks to the Purchasing Operations Director.
• Produce reports, dashboards and scorecards with key supplier or resource metrics.
• And other responsibilities as needed.
  
  

The Minimum Qualifications

• A minimum of 1-2 years procurement experience, including Procure-to-Pay, procurement onboarding and/or AP (Accounts Payable) operations.
• Understanding of the vendor onboarding process.
• Familiar with risk and compliance as it relates to vendor onboarding.
• Ability to troubleshoot and make sound decisions in response to rapidly changing often complicated situations.
• Should be available to work night shifts from 5:30/6:30 PM to 2:30/3:30 AM.
• Experience with SAP Ariba.
• Customer service experience.
• Demonstrated ability to understand complex end to end processes.
• Experience navigating a complicated organization/institution.
  
  

The Ideal Qualifications

• At least 2-4 years procurement experience, including Procure-to-Pay, procurement onboarding and/or AP (Accounts Payable) operations.
• Understanding of the vendor onboarding process.
• Familiar with risk and compliance as it relates to vendor onboarding.
• Ability to troubleshoot and make sound decisions in response to rapidly changing often complicated situations.
• Experience with SAP Ariba.
• Experience with Archer Contract Management Platform.
• Experience with ServiceNow.
• Customer service experience.
• Demonstrated ability to understand complex end to end processes.
• Experience navigating a complicated organization/institution to carry out change.