Senior U.S. HR Operations Executive

Senior U.S. HR Operations Executive – U.S. Staffing

Company: ClickSoft Solutions

Position: Senior U.S. HR Operations Executive

Location: Hyderabad, Telangana

Experience: 3–6 Years

Employment Type: Full-Time

Work Mode: On-site

Shift: U.S. Night Shift

Industry: U.S. IT Staffing

About the Role :

ClickSoft Solutions is looking for an experienced Senior U.S. HR Operations Executive with strong hands-on experience in U.S. staffing HR operations. The ideal candidate should have practical knowledge of W-2 employee onboarding, C2C documentation, I-9/E-Verify, payroll coordination, employee documentation, compliance, and U.S. immigration processes.

The candidate will manage day-to-day HR operations for U.S.-based employees and consultants while coordinating with employees, vendors, internal teams, payroll teams, and immigration stakeholders.

Key Responsibilities :

• Manage end-to-end W-2 employee onboarding and offboarding.
• Collect, review, and maintain employee onboarding documentation.
• Manage C2C contracts, vendor documentation, and consultant paperwork.
• Maintain 1099-related documentation where applicable.
• Handle Form I-9 and E-Verify processes and maintain compliance records.
• Coordinate background verification and pre-employment documentation.
• Maintain employee personnel files, HR records, and compliance documentation.
• Coordinate payroll inputs, employee timesheets, compensation updates, and other payroll-related information.
• Support benefits-related administration and employee queries.
• Maintain HR trackers, employee databases, HRIS records, and MIS reports.
• Track employee work authorization and immigration documentation.
• Coordinate and support immigration processes including H-1B, PWD, PERM, and I-140.
• Follow up with employees and relevant stakeholders for immigration and employment documentation.
• Coordinate with vendors, employees, payroll teams, immigration attorneys, and internal management.
• Respond to employee HR queries and resolve or appropriately escalate issues.
• Support internal HR audits and compliance activities.
• Ensure confidentiality of employee and company information.
• Guide junior HR Operations team members and ensure timely completion of assigned activities.

Required Skills :

• 3–6 years of experience in U.S. HR Operations / U.S. Staffing HR.
• Strong experience with W-2 onboarding and employee documentation.
• Hands-on knowledge of C2C contracts and vendor paperwork.
• Knowledge of 1099, I-9 and E-Verify processes.
• Experience with payroll coordination and timesheets.
• Understanding of U.S. work authorization and immigration documentation.
• Experience supporting H-1B, PWD, PERM and I-140 processes is preferred.
• Strong documentation, follow-up, and stakeholder coordination skills.
• Good knowledge of MS Excel, Word and Outlook.
• Excellent written and verbal English communication.
• Ability to independently handle multiple HR operational activities.
• Must be comfortable working on-site in Hyderabad during U.S. night shifts.

Education :

Bachelor's degree in Human Resources, Business Administration, Commerce, Management, or a related field. MBA/PGDM in HR is preferred.

Key Skills: U.S. HR Operations | U.S. Staffing | W-2 Onboarding | C2C Documentation | 1099 | I-9 | E-Verify | Payroll | Timesheets | HRIS | Employee Documentation | H-1B | PWD | PERM | I-140 | Immigration Coordination | Compliance | HR MIS