Senior Executive - Corporate Secretarial

The candidate will independently manage and drive a broad spectrum of corporate secretarial, governance and regulatory compliance matters for the listed entity and its group companies. The role requires a strong understanding of the Companies Act, 2013, the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, other applicable SEBI Regulations and corporate laws, coupled with the ability to independently own assignments, exercise sound judgement, build strong stakeholder relationships and collaborate effectively while upholding the highest standards of corporate governance.

Key Responsibilities:

• Independently manage end-to-end Board, Committee and Shareholder Meeting processes, including Annual General Meetings, Extraordinary General Meetings and Postal Ballots.
• Prepare and finalise Board and Shareholder Notices, Agendas, Presentations, Minutes, Circular Resolutions and Action Trackers.
• Drive compliance with the Companies Act, 2013, SEBI Listing Regulations and other applicable corporate laws.
• Drive the implementation of corporate governance initiatives and adoption of governance best practices.

2. Regulatory Compliance:

• Ensure timely statutory filings and disclosures with the Ministry of Corporate Affairs (MCA), Registrar of Companies (ROC), Stock Exchanges, SEBI and other regulatory authorities, including XBRL filings.
• Monitor and ensure compliance with applicable SEBI Regulations, including:
• SEBI (Listing Obligations and Disclosure Requirements) Regulations;
• Track regulatory developments, analyse their business impact and drive implementation of necessary compliance measures, including updates to corporate governance policies, Board Committee Charters and Terms of Reference.

3. Secretarial Operations:

• Independently manage secretarial compliances for the listed entity, subsidiaries and other group entities and LLPs.
• Manage corporate actions including dividend, Investor Education and Protection Fund (IEPF) matters, Postal Ballots and other shareholder-related compliances.
• Coordinate and drive the preparation of the Annual Report from a secretarial and governance perspective.
• Liaise with Registrars & Transfer Agents, Stock Exchanges, Depositories, legal advisors and regulatory authorities.
• Monitor investor grievances, including matters relating to the SCORES platform, and ensure timely resolution.

4. Strategic & Transaction Support:

• Independently manage debt issuances, fund-raising transactions and related regulatory compliances.
• Support incorporation, restructuring and other corporate actions, as applicable.
• Participate in and manage secretarial due diligence exercises, Secretarial Audits,

5. Statutory Audits and governance reviews:

• Analyse changes in applicable laws, prepare internal regulatory updates and recommend implementation measures for the Secretarial function.

6. Stakeholder Management:

• Build and maintain effective working relationships with internal and external stakeholders, including regulatory authorities.
• Partner with cross functional teams to ensure seamless execution of governance and compliance initiatives.
• Ensure timely delivery of assignments while maintaining the highest standards of professionalism, confidentiality and governance.

Candidate Profile:

Qualification: Qualified Company Secretary (Associate Member of ICSI is a must).

Experience: 4-5 years of post-qualification experience (excluding articleship/training period).

Skills:

• Strong understanding of the Companies Act, SEBI Listing Regulations, SEBI PIT Regulations, SEBI SAST and corporate governance framework.
• Excellent drafting, analytical and interpretation skills.
• Strong verbal and written communication skills.
• Ability to work with agility in a dynamic environment and manage multiple priorities while consistently delivering high-quality outcomes.
• Confidence to interact with senior management / HOD and cross-functional stakeholders with professionalism and maturity.
• Good judgement, discretion and a collaborative approach while handling sensitive and confidential matters.
• High level of ownership, accountability and attention to detail, with the ability to independently lead assignments and deliver high-quality outcomes.
• Proficiency in MS Office (Word, Excel and PowerPoint) and familiarity with secretarial and compliance platforms.