Senior Associate Finance Operations

Experience: 3–5 years in accounts payable, finance operations, or vendor payment management

Cloutflow is looking for a Senior Associate to manage vendor payables and serve as a bridge between our finance and operations teams.

You'll own the coordination that keeps vendor invoices, ledgers, approvals, and payments moving—from receiving an invoice to confirming payment and closing queries. The role combines financial accuracy, operational follow-through, and clear communication with vendors and internal teams.

What you'll do

• Manage vendor invoices: Check invoices against agreed commercials, supporting documents, and internal approvals; resolve missing information or discrepancies.
• Maintain and reconcile ledgers: Work with finance to keep vendor balances accurate, reconcile statements, and resolve mismatches, deductions, or outstanding entries.
• Coordinate payment processing: Track due dates, prepare payment requests, follow up on approvals, and coordinate payment runs with finance.
• Connect finance and operations: Work with campaign and operations teams to confirm deliverables, resolve commercial queries, and clear payment dependencies.
• Handle vendor queries and escalations: Act as a dependable point of contact for invoice and payment concerns, investigate issues, communicate realistic timelines, and follow through until closure.
• Maintain visibility: Keep invoice, payable ageing, payment, and escalation trackers updated so stakeholders know what is due, what is blocked, and who needs to act.
• Support controls and documentation: Maintain complete records of invoices, approvals, reconciliations, and payment confirmations.
• Improve processes: Identify recurring delays and help improve invoice submission, approval workflows, and vendor communication.

What we're looking for

• Hands-on experience managing vendor invoices, accounts payable, ledger reconciliations, and payment coordination.
• Working knowledge of accounting processes, GST/TDS documentation, and payment controls.
• Strong Excel or Google Sheets skills; familiarity with accounting software or ERP systems.
• Clear written and verbal communication, with the ability to handle difficult vendor conversations calmly and professionally.
• Strong ownership—you proactively follow up, bring the right people together, and close open issues.
• Comfort managing multiple vendors, competing priorities, and time-sensitive escalations.

Experience in an agency, media, influencer marketing, or another business with a high volume of vendor payments would be an advantage.

What success looks like

Accurate vendor balances, invoices processed on time, clear payment visibility, and escalations resolved with consistent communication and follow-through.