Senior Accounts Executive

A. Site Accounting and Financial Records

• Handle day-to-day accounting activities at the project site.
• Maintain cash books, general ledgers, journals, vouchers, and other financial records accurately.
• Ensure timely recording of all financial transactions in the ERP/accounting system.
• Maintain proper documentation and filing of accounting records for easy retrieval and audit purposes.
• Ensure accuracy and completeness of financial entries in accordance with company accounting procedures.

B. Cash and Expense Management

• Manage site petty cash and ensure proper utilization of funds.
• Maintain petty cash registers and prepare periodic cash statements.
• Monitor site expenses and ensure that all expenditures are supported by valid bills, invoices, and approvals.
• Prepare and submit expense statements and cash replenishment requests to the Head Office.
• Ensure adherence to the approved project budget and company expenditure policies.

C. Vendor and Contractor Accounting

• Verify vendor bills, invoices, and supporting documents before processing.
• Check contractor bills, work completion certifications, and supporting documents in coordination with the concerned site team.
• Maintain vendor ledgers and records of outstanding payments.
• Coordinate with the Head Office for timely processing of vendor and contractor payments.
• Ensure proper documentation of advances, adjustments, and payment settlements.

D. Material and Project Expense Accounting

• Maintain accounting records for material purchases and other project-related expenses.
• Verify material purchase invoices against purchase orders, delivery challans, material receipt records, and other supporting documents, as applicable.
• Coordinate with the store and procurement teams for reconciliation of material-related transactions.
• Maintain records of site expenses and ensure proper allocation to relevant project cost heads.
• Assist in monitoring project expenditure against approved budgets.

E. Head Office Coordination and Reporting

• Coordinate with the Head Office Finance & Accounts team for accounting, payroll, payments, and financial reporting.
• Submit periodic cash statements, expense reports, vendor outstanding statements, and other financial information.
• Provide timely information and documentation required for project financial reviews.
• Ensure compliance with accounting procedures, internal controls, and reporting timelines prescribed by the company.

F. Monthly Closing, Reconciliation, and Audit

• Assist in monthly and periodic financial closing activities.
• Perform bank reconciliation and cash reconciliation, wherever applicable.
• Reconcile vendor accounts, contractor accounts, and other project-related financial balances.
• Assist in preparation of audit schedules and supporting documentation.
• Coordinate with internal and statutory auditors during project audits.
• Ensure timely resolution of audit observations and accounting discrepancies.

G. Compliance and Internal Controls

• Ensure compliance with company accounting policies, financial procedures, and approval authority matrix.
• Maintain confidentiality of financial information and employee-related records.
• Ensure proper authorization and supporting documentation for all financial transactions.
• Identify and report discrepancies, irregularities, or deviations in financial records to the reporting authority.
• Perform any other accounting-related duties assigned by the Management.

Educational Qualification

• B.Com / M.Com in Commerce, Accounting, or Finance.
• Additional certification in Accounting, Finance, or Taxation will be an added advantage.

Experience

• Minimum 3 - 5 years of relevant experience in accounting and finance operations.
• Experience in project-site accounting, preferably in infrastructure, construction, EPC, MEP, or Metro Rail projects.
• Prior experience in handling site expenses, petty cash, vendor payments, contractor bills, and project accounting is preferred.