Roofsol Energy Senior Executive Billing & Collection, Mumbai

Job Description - Senior Executive – Billing & Collection, Mumbai

Company: Roofsol Energy Pvt. Ltd.

Location: Mumbai, Maharashtra

Department: Finance & Accounts

Experience: 5–8 Years

Employment Type: Full-Time

Reporting To: Manager / Senior Manager – Finance & Accounts

Role Overview

We are looking for an experienced Senior Executive – Billing & Collection to manage project billing, customer invoicing, receivables, collection follow-ups, and accounts receivable activities for the company's solar EPC and renewable energy projects.

The role will involve close coordination with Projects, Commercial, Sales/Business Development, Contracts, Finance & Accounts, and customers to ensure timely and accurate billing and realization of outstanding dues.

Key Responsibilities

1. Project Billing & Invoicing

· Prepare and process customer invoices as per contractual terms, milestones, work completion, and project schedules.

· Coordinate with the Projects and Commercial teams for certification of work completion and billing milestones.

· Verify supporting documents such as work completion certificates, measurement sheets, delivery documents, commissioning certificates, and other billing-related documents.

· Ensure accurate application of GST, TDS, retention, advances, deductions, and other contractual adjustments.

· Track milestone-based billing and ensure invoices are raised within defined timelines.

· Maintain proper records of invoices, debit notes, credit notes, and billing documentation.

2. Receivables & Collection Management

· Monitor customer outstanding balances and maintain an updated Accounts Receivable (AR) ageing report.

· Conduct regular follow-ups with customers for timely collection of outstanding payments.

· Track due dates, overdue invoices, retention amounts, advances, and disputed receivables.

· Coordinate with internal stakeholders to resolve billing discrepancies and customer payment issues.

· Escalate long-pending and critical receivables to the reporting manager with appropriate updates and action plans.

· Support the management in improving collection efficiency and reducing overdue receivables.

3. Reconciliation & Accounting Coordination

· Perform customer ledger reconciliation and identify differences between company records and customer statements.

· Coordinate with the Accounts team for correct accounting of receipts, advances, TDS, deductions, and adjustments.

· Verify customer payment receipts and ensure timely adjustment against respective invoices.

· Maintain accurate records of outstanding balances and collection status.

4. Project & Contract Coordination

· Review commercial terms relevant to billing and payment collection, including milestone/payment schedules, retention, advance payments, and contractual deductions.

· Coordinate with Project Managers and Commercial teams to obtain necessary documentation for billing.

· Track project-wise billing against contract value, work progress, and collections.

· Highlight billing gaps, delayed certifications, contractual issues, and potential collection risks to management.

5. MIS & Reporting

· Prepare regular reports on:

· Project-wise billing status

· Customer-wise outstanding

· Ageing of receivables

· Collection status and collection forecast

· Overdue invoices

· Retention money

· Billing vs. collection

· Advance received and adjusted

· Provide accurate inputs for monthly management reviews and cash-flow planning.

· Maintain project-wise and customer-wise billing and collection trackers.

6. Internal & External Coordination

· Liaise with customers, consultants, project teams, commercial teams, and finance teams regarding billing and payment matters.

· Coordinate with the Contracts/Legal team wherever contractual interpretation or payment disputes require intervention.

· Support resolution of customer queries related to invoices, deductions, documentation, and payment status.

· Ensure timely communication and follow-up on all collection-related matters.

Key Performance Areas (KPAs)

· Timeliness and accuracy of project billing

· Achievement of collection targets and reduction in overdue receivables

· Effective management of Accounts Receivable ageing

· Timely resolution of billing discrepancies and deductions

· Accuracy of customer ledger reconciliation

· Reduction in outstanding and long-pending receivables

· Timely submission of billing and collection MIS

· Coordination with project and commercial teams for milestone certification

· Compliance with contractual billing and documentation requirements

Required Qualifications

· Bachelor's degree in Commerce, Finance, Accounting, or a related discipline.

· Strong working knowledge of MS Excel and accounting/ERP systems.

· Knowledge of GST, TDS, invoicing, receivables, and reconciliation is required.

Experience & Preferred Background

· 5–8 years of relevant experience in Billing, Accounts Receivable, Collections, Commercial Finance, or Project Finance.

· Experience in Solar, Renewable Energy, EPC, Infrastructure, Engineering, Construction, or similar project-based industries will be preferred.

· Candidates should have hands-on experience with milestone-based/project billing and B2B collections.

· Experience in managing multiple projects and customer accounts simultaneously would be advantageous.

Key Skills

· Project Billing & Invoicing

· Accounts Receivable Management

· Collection & Follow-up

· Receivables Ageing Analysis

· Customer Ledger Reconciliation

· GST & TDS Knowledge

· Contractual Billing Understanding

· MIS & Reporting

· Advanced MS Excel

· ERP/Accounting Software

· Communication & Stakeholder Management

· Follow-up and Negotiation Skills

· Analytical and Problem-Solving Skills