Purchase & Procurement Executive

Company: Royal Tint / Manbhav Enterprise India Pvt. Ltd.

Location: Ahmedabad, Gujarat

Department: Purchase & Procurement

Reporting To: Operations Head / Management

Job Purpose

We are looking for a Purchase & Procurement Executive who can independently manage domestic as well as international procurement.

The person will be responsible for sourcing materials, identifying and developing suppliers, negotiating prices and commercial terms, issuing purchase orders, coordinating imports, tracking shipments and ensuring timely availability of materials at competitive costs.

Key Responsibilities
1. Domestic Procurement

• Source materials and products from suppliers across India.
• Obtain and compare quotations from multiple vendors.
• Negotiate price, payment terms, delivery schedules and commercial conditions.
• Prepare and process Purchase Orders (POs).
• Follow up with vendors until material is received.
• Coordinate with Accounts, Production, Stores and Operations.
• Maintain purchase records, price history and vendor database.
  

2. Overseas / Import Procurement

• Source and communicate with international suppliers, particularly manufacturers and technology suppliers.
• Handle RFQs, quotations, Proforma Invoices and Purchase Orders.
• Negotiate international pricing, MOQ, payment terms and lead times.
• Understand and coordinate EXW, FOB, CIF and other Incoterms.
• Coordinate international payments with Accounts/Management.
• Follow up on production and shipment schedules.
• Coordinate with freight forwarders, CHA/customs agents and logistics partners.
• Maintain import documentation including Commercial Invoice, Packing List, BL/AWB, COO and related documents.
• Track shipments until material reaches the company warehouse/factory.
• Calculate and compare landed cost of imported products.
  

3. Vendor Development

• Identify alternative suppliers in India and overseas.
• Develop minimum 2–3 reliable sources for critical materials wherever possible.
• Evaluate suppliers based on quality, price, lead time and service.
• Maintain approved vendor lists and supplier performance records.
• Continuously negotiate for better pricing and commercial terms.
  

4. Purchase Planning & Inventory Coordination

• Coordinate with Production, Sales and Operations for upcoming material requirements.
• Monitor critical stock and reorder requirements.
• Avoid material shortages as well as unnecessary overstocking.
• Maintain expected delivery and pending PO reports.
  

5. Cost Control

• Maintain comparative statements for major purchases.
• Track historical purchase prices.
• Identify opportunities for cost reduction.
• Compare domestic sourcing vs. import landed cost wherever applicable.
• Report significant price changes to management before purchasing.
  

Preferred Experience

• 3–5 years experience in Purchase / Procurement / Import.
• Experience handling both domestic and international suppliers preferred.
• Manufacturing, glass, architectural products, electronics, chemicals, films, building materials or related industry experience will be an advantage.
• Experience dealing with China and other overseas suppliers is highly preferred.
  

Required Skills

• Strong negotiation skills.
• Good written and spoken English.
• Professional supplier communication.
• Knowledge of import/export documentation.
• Understanding of Incoterms and international logistics.
• Good Excel/Google Sheets skills.
• ERP/Zoho experience will be an advantage.
• Ability to calculate landed cost and compare quotations.
• Strong follow-up and documentation discipline.
  

Key KPIs

1. Purchase Cost Saving – Cost reduction against benchmark/previous purchase.
2. On-Time Material Availability – Materials received as per required date.
3. Vendor Development – New qualified domestic and overseas suppliers.
4. Purchase Lead Time – Reduction in PO-to-delivery cycle.
5. Import Cost Optimization – Freight, duty and landed-cost control.
6. PO & Documentation Accuracy – Error-free purchase/import documentation.
7. Supplier Performance – Quality, delivery and commercial compliance.
8. Stock-Out Prevention – Critical materials available when required.