Purchase Claims & Reconciliation Executive

Purchase Claims & Reconciliation Executive

About the Role

We are looking for a detail-oriented and organised Purchase Claims & Reconciliation Executive to manage supplier rebates, SOA claims and related reconciliations for our UK based Client.

The role involves maintaining accurate claim records, submitting claims, reconciling supplier statements and payments, and following up with suppliers to ensure outstanding amounts are recovered on time.

The ideal candidate will have a strong finance, accounting, purchasing or claims administration background, excellent attention to detail and confidence working with Excel and financial data.

Key Responsibilities

Rebates & Claims

• Maintain accurate records of supplier rebates, SOA claims and outstanding amounts.
• Prepare and submit claims to suppliers within agreed deadlines.
• Review supporting documentation and ensure claims are accurate and complete.
• Track submitted claims and follow up with suppliers until payment or credit is received.
• Reconcile supplier statements, claims, payments and credits.
• Investigate and resolve discrepancies or rejected claims.
• Maintain up-to-date claim trackers and supporting documentation.

Supplier Coordination

• Communicate with suppliers regarding claims, rebates, SOAs, payments and discrepancies.
• Follow up on outstanding claims and ensure issues are resolved promptly.
• Coordinate with Purchasing and Finance teams to obtain required information and documentation.
• Escalate unresolved issues where necessary.

Reporting & Reconciliation

• Prepare regular reports on outstanding claims, rebates and supplier balances.
• Use Excel to track, analyse and reconcile financial data.
• Identify missing claims, overdue payments and discrepancies.
• Ensure all records are accurate and up to date.

Skills & Experience

• Minimum 2 years experience in accounting, finance administration, purchasing, procurement, claims or supplier reconciliation.
• Strong understanding of reconciliation and financial data.
• Good Excel skills, including VLOOKUP/XLOOKUP and Pivot Tables.
• Strong attention to detail and numerical accuracy.
• Good written and verbal communication skills.
• Confident following up with suppliers and resolving discrepancies.
• Ability to manage multiple claims and deadlines independently.
• Experience with rebates, supplier claims, SOA reconciliation or vendor funding is an advantage.
• Experience with ERP or accounting systems such as Tally, Sage, SAP, Oracle or similar is desirable.

Education

Bachelor's degree in Commerce, Accounting, Finance, Business Administration or a related field preferred.

Relevant experience in rebates, claims, reconciliation or supplier finance will also be considered.