Purchase Assistant

Key Job Responsibilities

• Work closely with the procurement, finance, warehouse and vendor teams to streamline the purchasing process.

PO Processing

• Co-ordinating with buying team for collection of Performa Invoice.
• Creation of Item code and pack code as per PI data.
• Maintaining of proper records and checks about item-wise HSN codes. • Co-ordinating with finance and planning team for OTB values and getting necessary approvals.

PO Software & Processes

• Verifying item-wise cost and MRP as per PI and oracle.
• Creation of Purchase order as per buyers instruction and sharing with vendor for further processing.
• PO database updating on a regular interval and reviewing PO dump for, unnecessary PO to be closed.
• Collecting LC and TT details from Import vendor and providing to import payment team for further processing.
• Creation of promo tickets on time accurately.
• Sending Forwarder nominations to SCM team for in-warding goods from port to port.
• Cross checking commercial invoice in case of import and matching quantities with PO in RMS.
• Cost and MRP up-dation in RMS as per buyers instruction and following proper approval matrix for the same.

Relationship Management

• Co-ordinating with vendors for on-boarding through VRF process and keeping track of the same.
• To make sure the on-boarding process for the vendor is well addressed by coordinating with finance, legal and MDM team.
• Addressing vendor queries in case of any GRN issues or discrepancies. • To continuously work with MDM team closely incase of any changes of Vendor info to be made in the Oracle system.

System Knowledge

• Proficiency in Microsoft Office including advanced functions.