Project Co-rdinator

Job Description: Project Coordinator

JLL Projects and Development Services

Adani Data Centre Project, Dholera

Position Summary

Project Coordinator to support project management team in executing Adani's mission-critical data centre facility in Dholera. Assist in day-to-day project coordination, documentation management, progress tracking, and stakeholder communication to ensure smooth project delivery.

Key Responsibilities

Project Administration & Documentation

• Maintain comprehensive project documentation including drawings, specifications, submittals, and correspondence
• Prepare and distribute meeting minutes, action item trackers, and progress reports
• Manage document control system ensuring version control and proper filing
• Coordinate preparation of monthly progress reports and presentation materials
• Track and monitor project deliverables, milestones, and deadline compliance
• Maintain project files in accordance with JLL standards and client requirements
  
  

Coordination & Communication

• Coordinate meetings with consultants, contractors, vendors, and client representatives
• Schedule site inspections, technical review sessions, and progress meetings
• Facilitate communication between project team members and stakeholders
• Track and follow up on action items from meetings and site visits
• Coordinate visitor management and site access arrangements
• Assist in preparing correspondence, RFIs, and technical queries
  
  

Progress Monitoring & Reporting

• Track project schedule and highlight delays or potential risks to Project Manager
• Monitor contractor progress against approved construction schedule
• Compile daily/weekly progress reports from site team and contractors
• Maintain photographic records of construction progress
• Update project dashboards and tracking tools
• Assist in preparation of presentations for client and management reviews
  
  

Contract & Commercial Support

• Assist in preparation of purchase orders, work orders, and payment certificates
• Track contractor invoices and payment schedules
• Maintain records of variations, change orders, and contract amendments
• Support preparation of commercial reports and budget tracking
• Coordinate with procurement team for materials and equipment tracking
• Maintain vendor and contractor contact databases
  
  

Site Support & Logistics

• Coordinate site logistics including material deliveries and equipment mobilization
• Assist in managing site office operations and administrative requirements
• Track statutory compliance documentation and approvals
• Support HSE team with safety documentation and incident reporting
• Coordinate with facilities team for site amenities and requirements
• Assist in organizing site events, client visits, and inspection activities
  
  

Required Qualifications

Education

• Bachelor's degree in Engineering (Civil, Mechanical, Electrical) or Construction Management
• Diploma in Project Management or related certification advantageous
  
  

Experience

• 3-5 years in project coordination or site engineering roles
• Experience in large-scale infrastructure, commercial, or industrial projects preferred
• Prior exposure to data centre, pharmaceutical, or mission-critical facility projects beneficial
• Familiarity with construction processes and project documentation
  
  

Technical Skills

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge of project management software (MS Project, Primavera P6)
• Familiarity with AutoCAD and document management systems
• Basic understanding of engineering drawings and construction documents
• Knowledge of construction contracts and commercial terms preferred
  
  

Core Competencies

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills in English and Hindi
• Attention to detail with ability to maintain accurate records
• Proactive approach with problem-solving mindset
• Team player with collaborative working style
• Ability to work under pressure and meet tight deadlines
  
  

Key Attributes

• Self-motivated and able to work independently
• Professional demeanor with strong interpersonal skills
• Adaptable to changing project requirements
• Willingness to learn and take on additional responsibilities
• Client-focused with service-oriented attitude
• Integrity and confidentiality in handling sensitive information
  
  

Working Conditions

Based at project site in Dholera, Gujarat with regular site presence required. Office hours typically 9:00 AM to 6:00 PM, with flexibility for extended hours during critical project phases. Occasional travel to vendor facilities, consultant offices, or JLL locations may be required. Site work requires adherence to safety protocols and use of appropriate PPE.

Reporting Structure

Reports to Project Manager/Senior Project Manager for Adani Data Centre project. Works closely with engineering leads, site engineers, and administrative team members.

Career Development

This role offers excellent exposure to large-scale mission-critical facility project management with opportunities for growth into Project Engineer or Assistant Project Manager positions within JLL's Projects and Development Services practice.

To apply, contact your local JLL HR representative or visit JLL's internal career portal.

JLL is an equal opportunity employer committed to building an inclusive and diverse workforce.