PF Accounts (MIS)

Job Purpose

To prepare various cost reports & extend support to SH Accounts in analysis of actual cost in different ways w.r.t. budget, last month, last years and working out for reason of variation to identify area of optimization in manufacturing cost. Cost working includes manufacturing fixed cost, variable cost and operating parameters of the plant and various component of working capital.

Job Context & Major Challenges

Job Context: UltraTech Cement Ltd. is the largest manufacturer of grey cement, Ready Mix Concrete (RMC) and white cement in India. The company has consolidated capacity of 116.75 Million Tons Per Annum (MTPA)* of grey cement. UltraTech Cement has 23 integrated plants, 1 clinkerisation plant, 26 grinding units and 7 bulk terminals Grasim Industries Limited (GIL) acquired Dharani Cements Ltd. (DCL), a 200 TPD capacity mini cement plant located in southern part of Tamil Nadu with vast mineral resources of lime stone deposits available nearby, in the year 1998 to strengthen it's position in lucrative Cement market of Tamilnadu & Kerala. Soon after acquisition , GIL started setting up of a Greenfield one million ton capacity cement plant as a separate division of GIL known as -Cement Division - South- which was commissioned in April 2000 with state of art technology & Robo (Auto) Lab, first of it's kind in India. DCL was merged with GIL in Nov 2000 to utilise mineral resources as well as manpower & other resources optimally for both the Plants & in line with consolidation taking place in Indian Cement Business. The new plant has advantage of lower power & fuel consumption & operations have stabilized in the least time. The Unit has to it's credit obtaining ISO 9001-2000 Certification in July 2001 & EMS 14001-1996 Certification in October 2001 i.e within one & half year of start of operations GIL(South) is a state of art plant with latest technology featuring an assemblaze of fuzzy logic, X-Ray analyser and CEM SCANNER operating with least a man power producing a range of premium brand of cement .The decisions, technical know- how and main equipment's were obtained from Fuller, Losche & KHD.

Major Challenges: -

• To keep abreast with the changes in tax and other statutory and legal compliances to avoid any noncompliance and liability.
• To improve Financial awareness of employees to utilize new and existing software's with accuracy mentioning proper GL Code, Cost Centre, budget forecast and expenses.
• To keep the manufacturing cost withing defined budgets considering ever increasing material cost.
• To cater the manpower deficiency as per new structure and shifting of manpower to UKSC by effectively utilizing existing manpower.
• Ensuring accuracy/ timely compliance in view of the high volume of transactions.The thrust area for Job Holder is to ensure statutory compliances in maintaining accounts& audits for UII, direct & indirect taxation of UI & UII.
  
  

Major Challenges

Keeping abreast of fast changing Excise and Service Tax and other laws that have a bearing on bill passing activities

Inadequately qualified staff

Key Result Areas

KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)

KRA1 Cost Analysis Report - PMS Costing Report -

• Prepare MIS- Daily report, weekly cost report (Flash), monthly cost reports (PMS) covering variable, fixed cost, plant parameters for review of the management.
• Collection of data from different departments and calculate, analyze variable & fixed cost of Clinker & Cement with respect to budget, last month, last year.
• Prepares regularly trend of plant Key performance parameters, compare all cost component with other group units for bench marking and to identify area of improvement.
• Prepare variance analysis report of manufacturing fixed overheads and variable overheads with respect to budgeted cost.
• Accuracy in data and timely submission of various report as per defined timelines by mgt.
  
  

KRA2 Periodic financial reports - MPR Presentation and Review Reports for Cluster head, CMO & MD -

• To prepare Monthly Plant performance report (MPR) to present department wise analysis of cost variances with respect to budget allocated to that particular department for the production of clinker and cement & other activities associated with manufacturing cost of cement.
• Prepare report for Cluster head, CMO & MD review as per their direction and various other reports including manufacturing council report, time to time for management decision to optimize manufacturing fixed & variable cost.
• Accuracy in data and timely submission of various reports as per defined timelines by mgt.
  
  

KRA3 Inventory valuation report

Prepare Quarterly inventory valuation of Finished goods & work in progress according to Ind AS2.

• Prepare process costing and giving effect in SAP through stock valuation (MR 22).
  
  

KRA4 Preparing Flash & Weekly Costing Report Prepare weekly Flash cost reports by collecting provision from various departments & analyzing and summarizing provisional data.

KRA5 Budget & Other reports -

Enter & syn actual cost data with TM1 Budgeting Software & TM1 Monthly costing report to analyze actual variable and fixed cost of clinker & cement.

• Prepare various MIS reports as per management requirement from time to time such as water cost, misc. power cost, material handling cost, misc. administrative cost, in support of review of overhead cost to identify area of improvement.
• Mines Cost Report - to calculate the per MT cost of limestone and to enable Mines dept to file monthly return and analyze reason of deviations.
• Power generation cost – Prepare the detailed power generation cost to optimize performance parameters.
  
  

KRA6 SHE (Safety, Health & Environment) along with Sustainability initiatives -

- Ensuring 100% compliance of all safety standards and all applicable recommendations related to their concerned area.

• Educating team about I know my job, I know the hazards associated with my job and I applied control measures & I escalate to my senior among manpower deployed in sections/department manpower including peer, WB & CL manpower
• Timely conducting scheduled SO round and reporting of accidents, incidents and near misses on occurrences in the area of concern in system.
• Active participation in safety training, safety sub committees, standard champions meeting and any safety event.
• Ensure good housekeeping, limited use of power, no leakage of water, oil, air etc. and reporting concerned if any abnormalities for corrective action.
• Adhering of all safety precautions on the site and off the site
• Replicating good practice for saving environment for long run sustainability and creating awareness among manpower to save guard natural resources.
  
  

KRA7 System Management

(Effective implementation of all IMS and other systems requirements through involvement for continuous improvement in plant working condition & quality standards) -

To implement improvement project to reduce repetitive problems/breakdown or losses.

• Timely submission of Kaizen, OPL, Good to fine, suggestion on system
• Developing and sustaining Model area in respective sections
• 100% active participation in respective KFA & GRT meetings and giving inputs related to bring new technology, innovation, and improvements towards productivity. Conduct awareness program down the level team
• To know about IMS and other systems requirement and documents for Non-Conformity in section during internal and external audits or assessments.
• Implementation of critical spares & consumable SOP without any defilement
• Identify & arrange rectification of leakage points/unsafe points along with monitor & take corrective action for emission levels
  
  

KRA8 Indirect Taxes

Handling the GST compliances, GST additional 2B and mismatch reconciliation.

• Handling the indirect legal cases
• Strong knowledge of GST laws and indirect taxation
• Submitting monthly tax compliance reports to management.