Personal Assistant

About the Role

Advith ITeC Private Limited is seeking a highly capable, discreet, and proactive Executive Assistant to provide comprehensive personal and professional support to a senior Advisory Board Member [the Advisor] — a distinguished academic and tax governance professional based overseas who is engaging with Advith on a strategic basis.

This is a unique, high-trust role. The successful candidate will act as a seamless bridge between the Advisor's professional commitments and personal logistics, ensuring every engagement is handled with precision, discretion, and warmth. Given the seniority and international nature of the engagement, confidentiality is of the highest importance.

Key Responsibilities

Professional Support

• Manage and coordinate the Advisor's professional calendar, appointments, and meeting schedules, including coordination across time zones (India–Europe).
• Draft, review, and respond to professional emails and correspondence on behalf of the Advisor, maintaining a polished and professional tone.
• Prepare meeting materials, briefing notes, and follow-up summaries for advisory board discussions and client interactions.
• Coordinate with Advith's internal teams to ensure seamless scheduling and preparation for the Advisor's engagements.
• Maintain organized records of correspondence, documents, and commitments.

Personal Support

• Manage personal scheduling, appointments, and day-to-day logistics for the Advisor.
• Plan and coordinate travel — domestic and international — including flights, accommodation, visas, ground transport, and itineraries.
• Handle personal errands and administrative tasks as required, with complete discretion.
• Provide on-ground support during the Advisor's visits to India, ensuring a smooth and comfortable experience.

Travel & On-Ground Coordination

• Plan detailed travel itineraries, anticipate needs, and manage changes proactively.
• Accompany the Advisor on travel as required, providing end-to-end logistical and administrative support.
• Liaise with hotels, transport providers, and other vendors to ensure high-quality arrangements.

Confidentiality & Discretion

• Handle all information — personal, professional, and financial — with the highest degree of confidentiality and integrity.
• Handle the Advisor's personal and professional matters with sensitivity, care, and sound judgment.

Candidate Profile

Experience & Qualifications

• 5–7 years of experience as a Personal Assistant, Secretary, or Executive Assistant, ideally supporting senior executives, academics, or professionals.
• Bachelor's degree in any discipline; additional secretarial or administrative certifications are a plus.

Gender preference: Female candidates are preferred.

Skills & Attributes

• Excellent communication skills — strong written and verbal English; ability to draft professional correspondence independently.
• Go-getter mindset — proactive, anticipates needs, takes initiative without being asked, and follows through to completion.
• Strong organizational skills — meticulous attention to detail, ability to manage multiple priorities and competing deadlines.
• Travel planning expertise — experienced in planning complex domestic and international travel, including visas and itineraries.
• Tech-savvy — comfortable with email, calendar tools, video conferencing, and travel booking platforms.
• High emotional intelligence — warm, professional, and adaptable, comfortable working with senior international professionals.
• Discretion and integrity — unquestionable trustworthiness and ability to maintain confidentiality at all times.

Language

• English – Mandatory
• Malayalam speaking would be an added advantage. (the Advisor is currently learning Malayalam and would value a shared language), though not mandatory.

Willingness to Travel

• Must be willing and available to travel with the Advisor as required, within the country.

What We Offer

• A unique opportunity to work closely with a distinguished international academic and governance professional.
• A high-trust, high-visibility role within a growing professional services firm.
• Competitive contract compensation.
• Potential for contract extension and long-term association based on performance and fit.