Personal Assistant

Job Description

The ZA GCC Business Administration team is the backbone of the ZA WSP business and is vital to the smooth running of the business. With clearly defined career pathways and exciting opportunities to develop, the team is made up of a Business Support team consisting of Business and Project Support, Document and Accessibility specialists, PA Network, Graphics, Concierge, Travel and Fleet. We also have a Senior Personal Assistant network providing support to our senior leaders.

As a Personal Assistant, you will report to a Personal Assistant Lead.

Responsibilities

You will be able to meet your colleagues, share tips and best practice, proactively contribute to ensuring a safe and healthy working environment and get involved in new initiatives and ideas.

Professional problem solver. Expert-level communicator. Impeccable organizer. These are just a few attributes of a WSP Personal Assistant.

– Responsible for providing professional administrative and business support to minimum of five to six Business Unit (BU) Directors, this is an exciting and varied role.

– There is really no such thing as an average day for a WSP PA, but as a snapshot, some of your typical tasks might include (but are not restricted to):

– Diary management

– Inbox management

– International and domestic travel booking

– Project management

– Meeting and event coordination

– Internal communications

– Purchases and expenses

– Preparation of presentations, marketing materials, and reports

– HR tasks – onboarding and inductions

– You will gain invaluable insight and experience working for one of the world's leading engineering professional services firms and will work with internal stakeholders across our many and varied different functions.

Qualifications

You will have an eye for detail and the ability to work independently, quickly, and efficiently.

Strong verbal and written communication skills, with excellent attention to detail.

Degree qualified

Fully conversant to an advanced level in Microsoft 365, including Word, PowerPoint, and Excel.

The right candidate will:

Display a flexible and adaptable approach.

Have excellent prioritization skills.

Have a minimum of 5+ years experience working as a PA or Executive cum Administrative Assistant, in delivering a high-quality business administration service in demanding and pressurized environments.

Be very comfortable using your own initiative.

Have the ability to collaborate and communicate effectively with other colleagues.

BGV:

Employment with WSP India is subject to the successful completion of a background verification (BGV) check conducted by a third-party agency appointed by WSP India.

Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.