Personal Assistant

Position: Personal Assistant (PA) to Director

Location: Sector 67, Noida

Experience: 5+ years preferred

Employment Type: Full-Time

Reporting To: Director

About the Role

We are looking for an Organized, responsible and professional Personal Assistant to provide comprehensive administrative, operational and personal support to the Director.

The ideal candidate should be confident, well-spoken, disciplined, trustworthy and comfortable handling confidential information. The candidate should be capable of managing multiple tasks, coordinating with internal teams and external parties, and ensuring that the Director's day-to-day activities are managed efficiently.

Key Responsibilities

· Manage the Director's daily schedule, calendar, meetings and appointments.

· Coordinate and follow up on meetings with clients, vendors, employees and business associates.

· Handle phone calls, emails, messages and correspondence on behalf of the Director when required.

· Prepare meeting notes, documents, presentations, reports and other business-related information.

· Maintain proper records of important documents, contacts and communications.

· Coordinate with various departments and ensure that tasks assigned by the Director are followed up and completed on time.

· Monitor pending matters and provide timely reminders and updates to the Director.

· Accompany the Director to business meetings, client visits and other official engagements, whenever required.

· Coordinate travel arrangements including tickets, hotels, transportation and itineraries.

· Handle confidential and sensitive business information with complete discretion.

· Assist the Director in day-to-day administrative and operational activities.

· Provide personal administrative assistance to the Director, as required.

· Maintain flexibility in working hours based on business requirements.

• Perform any other duties or responsibilities assigned by the Director.

Desired Skills & Qualifications

· Graduate in any discipline.

· 5+ years of experience as a Personal Assistant, Executive Assistant, Office Coordinator or similar role.

· Excellent communication and interpersonal skills.

· Good command of English and Hindi, both written and spoken.

· Proficiency in MS Office, Excel, Word, PowerPoint, G-Suite and email communication.

· Good organizational and time-management skills.

· Ability to multitask and prioritize work effectively.

· Professional appearance, conduct and communication.

· Should be Professional in appearance and conduct.

· Should possess good follow-up and coordination skills.

Ability to maintain strict confidentiality and discretion.