Payroll Executive

1. Payroll Processing
   
• Process monthly payroll for retail, corporate, and factory employees.
• Calculate salaries, overtime, incentives, arrears, leave deductions, and final settlements.
• Verify attendance, paid days, loss of pay (LOP), and salary inputs before payroll finalisation.
• Coordinate with the Accounts/Finance team to ensure timely salary disbursement.
2. Statutory Compliance
   
• Process statutory deductions, including PF, ESI, Professional Tax (PT), and TDS, as applicable.
• Maintain payroll records and support timely statutory payments and filings.
• Assist in preparing Form 16 and other payroll-related statutory documents.
• Ensure salary structures and payroll records comply with applicable statutory requirements.
3. Attendance & Employee Records
   
• Reconcile attendance data with HRMS/ERP records.
• Maintain employee salary details, bank information, and payroll master data.
• Verify new joiners, rejoiners, employee exits, and full-and-final settlement inputs.
• Maintain accurate and confidential payroll documentation.
4. Payroll Reconciliation & Reporting
   
• Prepare monthly salary sheets, bank transfer statements, cash salary statements, and payroll reports.
• Reconcile salary differences, arrears, rejected bank transfers, and payroll discrepancies.
• Coordinate with HR and Finance to resolve salary-related issues.
• Prepare MIS reports and maintain payroll trackers.
5. Employee Support
   
• Respond to employee queries related to salaries, deductions, payslips, and attendance.
• Issue salary slips, salary certificates, and other payroll-related documents as authorised.
• Ensure employee payroll data is handled confidentially.

Key Competencies

• Payroll accuracy and confidentiality
• Statutory compliance awareness
• Time management and deadline adherence
• Data reconciliation and problem-solving
• Coordination with HR and Accounts teams

Performance Indicators (KPIs)

• Timely and accurate monthly payroll processing.
• Accuracy of attendance and salary calculations.
• Timely completion of statutory payroll activities.
• Reduction in payroll errors and salary discrepancies.
• Timely resolution of employee payroll queries.