Office Services Coordinator

About the Role

We are seeking a proactive and detail-oriented Front office & Administration Executive to support our day-to-day office operations and administrative functions. The ideal candidate should have 2-5 years of relevant administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

This is a contractual position, with the selected candidate expected to be available to join from mid-October 2026.

Key Responsibilities

• Manage daily Front office administration activities to ensure smooth business operations.
• Coordinate with vendors, facility management teams, and service providers.
• Oversee office maintenance, general courier/postal requirements, housekeeping, stationery, and pantry requirements.
• Handle workstation and access coordination.
• Maintain records, documents, invoices, and administrative databases.
• Support travel bookings, Cab arrangements, accommodation arrangements, and transportation coordination when required.
• Process and track vendor invoices, purchase requests, and administrative expenses.
• Ensure compliance with office policies, safety guidelines, and administrative procedures.
• Assist with asset management, courier movement of assets, and inventory tracking.
• Provide general administrative support to employees and leadership teams as needed. Coordination with Kochi office.
• Manage Client and Visitors related hospitality arrangements.

Required Qualifications & Skills

• Bachelor's degree in any field.
• 2-5 years of experience in office administration, facilities coordination, or workplace operations.
• Strong organizational and multitasking abilities.
• Good communication and stakeholder management skills.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and manage competing priorities.
• Strong attention to detail and problem-solving skills.

Preferred Skills

• Experience working in a corporate, professional services environment or hospitality sector.
• Hospitality sector experience would be an added advantage.
• Knowledge of vendor management and invoice processing.
• Familiarity with facility and workplace administration processes.

What We're Looking For

A dependable, service-oriented professional who enjoys creating a well-organized workplace environment and can effectively support employees, vendors, and business stakeholders. Candidate should be able to join from mid- October and be open to a contractual position.