Office Admin Executive

Company Description

Harkaran Boparai Studio (HBS) is a global architecture and interior design practice focused on creating timeless, high-impact spaces. The studio specializes in large-scale residential projects and distinctive commercial developments, emphasizing expressive and enduring design. Founded in 2018, HBS has grown to a team of over 50 design professionals working across three international offices. With studios based in Delhi, Amritsar, and Dubai, HBS offers exposure to diverse projects and a collaborative, design-driven work culture that values precision, aesthetics, and client experience.

Location: Amritsar, Punjab

Employment Type: Full-Time

Experience: 1–3 Years

About the Role

We are looking for a Reception & Office Operations Executive to manage the front desk, day-to-day office administration, and operational coordination at our Amritsar office.

The ideal candidate should be professional, well-organised, presentable, and capable of independently managing reception responsibilities while ensuring the smooth functioning of daily office operations.

Key Responsibilities

Office Administration & Operations

• Manage the reception area and serve as the first point of contact for clients, visitors, and vendors.
• Greet and assist visitors in a professional and courteous manner.
• Manage incoming calls, messages, correspondence, and general enquiries.
• Coordinate client and visitor appointments and meeting schedules.
• Ensure the reception and common areas are maintained to a professional standard.
• Coordinate refreshments, meeting arrangements, and other requirements for visitors and clients.
• Handle day-to-day administrative and operational requirements of the office.
• Coordinate with housekeeping, maintenance, security, vendors, and service providers.
• Monitor office supplies, stationery, pantry requirements, and other consumables.
• Maintain records of office inventory, purchases, and administrative expenses.
• Coordinate procurement and timely replenishment of office requirements.
• Assist with vendor coordination, quotations, bills, and payment documentation.
• Ensure the office is maintained in an organised and functional manner.
• Support the HR and management team with routine administrative requirements.
• Assist in coordinating internal meetings, office activities, and events.
• Maintain basic administrative records and documentation.
• Escalate operational issues to the concerned department or management in a timely manner.

Requirements

• 1–3 years of experience in reception, administration, office operations, or a similar role.
• Strong communication and interpersonal skills.
• Good working knowledge of MS Office, particularly MS Excel and Word.
• Strong organisational and coordination skills.
• Professional appearance and confident communication.
• Ability to manage multiple administrative responsibilities efficiently.
• Good vendor and service-provider coordination skills.
• Strong attention to detail and ability to maintain records accurately.
• Should be proactive, responsible, punctual, and well organised.
• Ability to work independently and handle day-to-day office requirements.