Manager

Job description

• Manage end-to-end student fee reconciliation and monitoring activities.
• Prepare student fee reconciliation with the Student Section on a fortnightly basis.
• Prepare Transport Fee Reconciliation and maintain updated records.
• Reconcile scholarship records with the Admission Team, Student Section and Registrar's Office.
• Verify daily Fee Vouchers in Excel vs. Tally/ERP and ensure accuracy of entries.
• Reconcile Fee Counter DCR vs. Tally/ERP on a daily basis.
• Prepare Daily Fee Outstanding Reports after checking all relevant parameters.
• Prepare and submit Fortnightly Fee Outstanding Reports to concerned Deans and Student Section.
• Prepare Fee Revenue/Collection Reports and provide accurate MIS to management.
• Monitor outstanding fees and conduct regular follow-up for fee recovery.
• Calculate and process applicable late fee/fines after the prescribed fee submission date.
• Coordinate with the Examination Department regarding result hold/release of students having pending fees.
• Validate student fee status in ERP for examination eligibility.
• Coordinate and ensure No Dues/Clearance of students for outstanding fee and security dues across courses.
• Handle second-level student and parent queries related to fees, payments, scholarships, outstanding dues and No Dues.
• Resolve fee-related queries escalated through the Registrar's Office.
• Coordinate with Admission, Student Section, Transport, Scholarship, Examination, Finance/Accounts and Deans for resolution of fee-related matters.
• Support ERP implementation and process management for the Fee Section.
• Identify and resolve discrepancies between ERP, Tally, Excel and fee collection records.
• Prepare Student Education Loan Letters and other fee-related certificates.
• Prepare required Income Tax-related letters/documents for students.
• Maintain proper records of fee vouchers, reconciliations, outstanding reports, revenue reports and student clearances.
• Conduct weekly follow-up on pending outstanding fees and reconciliation discrepancies.
• Provide timely and accurate responses to management and Registrar queries.
• Ensure accuracy, confidentiality and timely maintenance of all student fee and financial records.
• Perform any other duties related to Fee/Accounts operations assigned by the reporting authority.

Qualification: CA or equivalent

Experience: Minimum 8 years of overall experience, including 4 years of relevant experience in fee collection/reconciliation, accounts, banking, finance, or administration, preferably in an educational institution.