Manager - Indirect Procurement

Purpose of the Role :

To lead the procurement of indirect categories - Marketing spends(Promotional items/services) across the organization, ensuring timely sourcing, vendor management, cost optimization, contract compliance, and uninterrupted support to business operations. The role will drive strategic sourcing initiatives while maintaining quality, service, and governance standards.

Key Responsibilities :

• Develop and implement sourcing strategies aligned with business requirements, changing market conditions, new business opportunities and cost optimisation objectives.
• Manage RFQs, quotation analysis, commercial comparisons, price bench-marking, negotiations and supplier finalisation to secure competitive pricing and favourable commercial terms.
• Evaluate supplier proposals based on pricing, specifications, quality, capacity, lead times, payment terms, freight and delivery schedules; prepare commercial comparison statements, document supplier selection justifications, and obtain approvals as per the applicable authority matrix.
• Manage procurement of marketing and promotional materials, including Glass-in-Pack (GIP), Glass-on-Pack (GOP), Value-Added Packs (VAP), glassware, promotional gifts, consumer promotion materials, POSM, signage, retail visibility materials, merchandise, white goods and fabrication requirements.
• Support Trade Marketing in sourcing materials for promotional campaigns, repeat orders, new product launches, product extensions and changing business requirements.
• Collaborate with Marketing, Trade Marketing, Regional Trade Marketing Managers, Sales, Operations, Quality, Finance and Supply Chain teams to understand requirements, specifications, artwork, quantities, budgets, samples, delivery locations and timelines.
• Support forecasting, material planning and volume analysis to align procurement and delivery schedules with campaign requirements, business priorities and material availability.
• Identify, evaluate, onboard and develop suppliers in coordination with relevant internal teams, including vendor registration and verification of mandatory documentation.
• Monitor supplier performance against agreed cost, quality, production capacity and delivery requirements; resolve commercial, quality and supply-related issues and support supplier diversity initiatives.
• Coordinate commercial finalisation, Proforma Invoice collection, purchase documentation and PO processing, ensuring compliance with approval requirements and procurement policies before order placement.
• Track orders from production through dispatch and delivery, expedite urgent requirements, resolve supply or transportation constraints and communicate delivery updates, delays and potential risks to stakeholders.
• Support material resource planning through SAP and other reporting tools, monitor material availability and inventory levels and coordinate with relevant teams to maintain inventory accuracy, improve inventory turns, reduce waste and minimise obsolete stock and inventory liabilities.
• Prepare and maintain procurement MIS covering sourcing activities, commercial evaluations, pending orders, supplier performance, delivery status and other relevant procurement metrics.
• Coordinate with Finance and relevant teams on goods receipt documentation, invoice verification and booking, payment follow-ups, agreed payment terms and advance payment approvals.
• Ensure compliance with procurement SOPs, approval procedures, documentation requirements and internal controls.
• Identify and implement opportunities for cost optimisation, supplier development, improved procurement turnaround time, operational efficiency and continuous process improvement.