Human Resources Executive

Job Description: Executive – Payroll,Contract Labour Management & Compliance

Department: Human Resources

Designation: Executive – Payroll, Contract Labour Management & Compliance

Location: Pithampur, Madhya Pradesh

Industry: Pharmaceutical / Manufacturing

Reporting To: HR Manager

About Job Profile

Responsible for end-to-end payroll processing, attendance and time-office management, statutory and legal compliance, employee separation and Full & Final settlement, factory-related HR compliance, and employee master-data management through SAP and SAP SuccessFactors.

Core Responsibilities

1. Payroll Management

• Execute end-to-end monthly payroll processing accurately and within defined timelines.
• Validate payroll inputs including attendance, leave, overtime, incentives, arrears, reimbursements, deductions and recoveries.
• Perform monthly payroll reconciliation and variance analysis before payroll closure.

2. Attendance & Time Office Management

• Manage employee attendance, shifts, weekly offs, holidays, leave and overtime records.
• Reconcile biometric/time-office attendance data with payroll inputs.
• Monitor absenteeism, late coming, missing punches and attendance regularization.
• Prepare monthly attendance, overtime, leave and absenteeism MIS.

3. Statutory Compliance

• Manage statutory compliance relating to EPF, ESI, Professional Tax, Labour Welfare Fund, gratuity and other applicable employment-related requirements.
• Coordinate with external consultants and statutory authorities as required.
• Support internal, statutory and labour compliance audits.
• Ensure timely closure of compliance observations.

4. Legal & Factory Compliance

• Support HR-related compliance applicable to the factory establishment and workforce.
• Maintain prescribed records relating to attendance, leave, overtime, wages and employment.
• Support preparation and maintenance of statutory registers, notices, displays and returns as applicable.
• Monitor changes in labour and employment requirements and support implementation of required changes.

5. Employee Exit & Full & Final Settlement

• Manage employee separation processes covering resignation, retirement, termination and other exits.
• Process Full & Final Settlement within defined timelines.

6. SAP HR/HCM & SuccessFactors

• PO creation in SAP for Contractual Billing
• Attendance data entry in SAP
• Off Boarding process through SuccessFactors

Key Skills & Competencies

• End-to-End Payroll Processing
• SAP HR/SAP SuccessFactors
• Time Office & Attendance Management
• Labour & Factory Compliance
• Full & Final Settlement
• Statutory Registers & Returns
• HR Audit & Compliance Management
• Advanced MS Excel & Payroll MIS
• Strong analytical and reconciliation skills

Qualification & Experience

Qualification: MBA/PGDM in HR or equivalent HR qualification.

Experience:5 to 8 years of relevant experience in Payroll, Time Office/Attendance and Statutory Compliance.

Preferred Industry: Pharmaceutical / Manufacturing / Factory setup

Pay range and compensation package

• up to 10 LPA