HR Operations (UK&I) Specialist

Job Requirements

Job Specification

Job Title: Associate Consultant//Consultant – HR (UK&I)

Reports To: UK&I HR Manager

Core Purpose Of The Role

To provide comprehensive, highly organized administrative and operational support to the UK&I workforce. The successful candidate will ensure 100% data accuracy, maintain compliance across all employee touchpoints, coordinate benefits, and track lifecycle milestones through rigorous reporting and follow-ups.

Candidates with broader EMEA or international shared services experience (using Workday/ServiceNow) who demonstrate strong execution skills and quick adaptability to learn and pick up UK Right to Work Share Codes are also preferred.

Candidates must be skilled and proficient in Microsoft Office / Google Suite products.

Experience Level: 4 to 7 Years

Job Locations: Chennai, Bangalore, Hyderabad

Key Responsibilities

• Compliance, Audits & Data Security
  
  

Maintain and monitor the Right to Work (RTW) tracker for UK&I.

Conduct regular audits of personnel files (P-files) to ensure all mandatory compliance documents are present.

GDPR Compliance: Ensure strict adherence to GDPR and data protection guidelines when handling, storing, and transferring all employee records and sensitive personal data.

Conduct initial file-gathering and administrative prep for official company accreditations.

Prepare various presentations, documents and reports utilising both G-Suite and MS Suite.

• Tracking, Chasing & Survey Analytics
  
  

Probation Tracking: Check system reports to identify due probations; proactively chase line managers and employees to ensure timely completion within the system.

Training Compliance: Monitor mandatory training modules for UK&I and chase employees to ensure 100% compliance.

Survey Ownership: Manage the distribution and tracking of all milestone surveys (Onboarding, 5-month, 18-month, Offboarding, etc.).

Reporting: Analyze survey data and prepare a concise weekly report on completion rates and feedback trends.

• Employee Lifecycle & Benefits Coordination
  
  

Onboarding: Send welcome mailers, conduct RTW checks, gather onboarding documentation, and set up new starters on training modules.

Offboarding & Recoveries: Track exits, email relevant departments to collate potential financial recoveries, and share consolidated updates directly with the Compensation & Benefits (C&B) team.

Benefits Admin: Assist with day-to-day admin for the Electric Vehicle (EV) scheme and benefits platform. Coordinate UK health insurance enrollments and cross-check Irish health insurance invoices.

Payroll & Leave Support: Validate headcount details, maintain the long-leave tracker, and collate and transfer monthly onboarding documentation to the C&B team.

• Engagement, Events & Communications
  
  

Wellbeing Webinars: Coordinate schedules, send out invitations, introduce external/internal speakers, and host the sessions.

Culture: Organise and facilitate fun, remote virtual Friday events for all accounts; save all event media on the HR SharePoint.

Communications: Circulate regular, pre-approved internal communications regarding wellbeing, POSH, and general HR updates.

Policy Maintenance: Periodically review internal UK HR policies and handbooks to ensure formatting is clean, links work, and references to benefit platforms remain accurate.

Connect at least once per quarter with mapped employees to maintain an open HR touchpoint.

Liaise with the wider business to process Rewards & Recognition (R&R) admin.

Work Experience

57years