HR Operations Specialist US Staffing

Role: HR Operations Specialist – US Staffing

Location: Hyderabad, India

Work Mode: 100% Onsite

Shift: US Night Shift – 6:30 PM IST to 3:30 AM IST

Employment Type: Full-Time

Exp: 3-5yrs

Job Overview

We are looking for an experienced HR Operations Specialist to manage day-to-day HR operations and employee lifecycle activities supporting our US staffing and IT operations.

The ideal candidate should have hands-on experience with US Immigration, US IT staffing, internal hiring, contracts, bench sales, US Accounts hiring, employee onboarding/offboarding, timesheets, attendance, employee records, and employee relations.

The candidate should also have a good understanding of US IT technologies and staffing terminology and be comfortable working in a fast-paced US night-shift environment.

Key Responsibilities

HR Operations & Employee Lifecycle

• Manage day-to-day HR operations for employees supporting US staffing and internal business functions.
• Handle complete employee lifecycle management, including onboarding, transfers, employee documentation, and offboarding.
• Coordinate employee onboarding activities, documentation, background verification, policy acknowledgment, and joining formalities.
• Manage employee offboarding, exit formalities, clearance, and documentation.
• Track and follow up on attendance, leaves, timesheets, and employee availability.
• Maintain accurate and up-to-date employee master records and HR databases.
• Ensure timely collection and maintenance of employee documents and employment records.

US Immigration & Staffing Operations

• Handle and coordinate US Immigration-related HR operations and documentation.
• Maintain employee immigration records, status, documents, and expiration/renewal tracking.
• Work closely with internal teams regarding immigration-related requirements and employee documentation.
• Support US staffing operations involving US IT consultants, bench resources, and internal employees.
• Develop a working understanding of bench sales, US IT staffing, recruitment processes, and consultant management.

Hiring & Contracts

• Support internal hiring for US IT and business functions.
• Coordinate hiring activities from candidate selection through onboarding.
• Support hiring for US Accounts/Accounting positions and IT roles.
• Prepare, maintain, and track employment agreements, contracts, offer documentation, and related HR paperwork.
• Coordinate with management and relevant stakeholders to ensure timely completion of hiring and contractual requirements.

Employee Relations & Engagement

• Act as a point of contact for employee HR-related queries and concerns.
• Support employee relations and help resolve workplace issues professionally and confidentially.
• Conduct and coordinate employee engagement activities to improve employee experience and retention.
• Communicate company policies, procedures, and HR guidelines to employees.
• Ensure employees understand and comply with organizational policies and processes.

HR Records & Compliance

• Maintain accurate Employee Master Sheet, personnel files, contracts, immigration records, attendance, leave, and other HR documentation.
• Ensure HR records are updated accurately and maintained confidentially.
• Prepare regular HR reports and operational updates for management.
• Follow established company policies and HR procedures.
• Maintain confidentiality of employee and company information.

Required Skills & Experience

• 3-5 years of experience in HR Operations, preferably supporting US staffing/IT organizations.
• Hands-on experience with US Immigration and US staffing operations.
• Experience with US IT hiring, internal hiring, and employee management.
• Knowledge of US IT staffing, bench sales, and consultant management.
• Experience supporting US Accounts/Accounting hiring is preferred.
• Good understanding of common IT technologies, IT roles, and US staffing terminology.
• Hands-on experience with onboarding, offboarding, attendance, leave management, timesheets, and employee records.
• Experience maintaining employee master data and HR documentation.
• Strong knowledge of employee relations and employee engagement.
• Good understanding of HR policies, procedures, and workplace practices.
• Strong communication, interpersonal, follow-up, and organizational skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Experience working with US-based IT staffing/recruiting companies.
• Knowledge on US Immigration processes, H-1B, H-4, OPT, CPT, GC, EAD, and related documentation.
• Experience working with staffing consultants, bench employees, and US-based hiring teams.
• Familiarity with HRMS/HRIS systems, Microsoft Excel, and employee tracking/reporting.
• Strong attention to detail and ability to maintain confidential employee information.

Key Competencies

• US Staffing & HR Operations
• US Immigration Coordination
• Internal & IT Hiring
• Employee Lifecycle Management
• Employee Relations
• Contracts & Documentation
• Bench/Consultant Management
• Timesheet & Attendance Management
• Onboarding & Offboarding
• Employee Engagement
• HR Records & Reporting
• Policy Administration
• Strong Communication & Follow-up