HR Executive - Payroll & Statutory

Job Description

We are a heavy equipment rental company operating at multiple project sites across India. We require an HR Executive to manage payroll, statutory compliance, employee records and client HR documentation.

A key responsibility is obtaining timely client HR/compliance clearance to ensure equipment rental bills are processed without delays due to pending HR formalities.

Roles & Responsibilities

• Prepare monthly salary sheets by verifying site attendance, leave, overtime, double duty, arrears, allowances, advances and authorised deductions.
• Calculate PF, ESIC and other applicable payroll deductions/contributions; prepare returns, challans and coordinate timely filing and payment.
• Coordinate salary disbursement with accounts, issue payslips, maintain payment confirmations and resolve salary discrepancies.
• Prepare and submit site-wise compliance documents, including muster rolls, wage registers, salary sheets, bank payment proof, PF ECRs, PF/ESIC challans and payment receipts.
• Maintain applicable statutory registers, returns, Forms A/B/C/D and declarations according to each clients checklist and applicable requirements.
• Upload documents to client compliance/IPS portals, resolve observations and follow up until HR clearance is received for equipment bill processing.
• Maintain a client-wise tracker of compliance deadlines, submissions, deficiencies and approvals; escalate pending issues affecting billing.
• Handle employee joining/exit documentation, appointment letters, UAN/ESIC registration and updates, leave records and full-and-final settlements.
• Support recruitment and deployment of operators, helpers and staff; coordinate employee queries with site teams.
• Coordinate with operations, accounts and compliance consultants, maintain accurate records and support client/statutory audits.

Candidate Profile

• Preferably 410 years’ relevant experience in equipment rental, construction, infrastructure or contracting companies.
• Hands-on experience in salary preparation, PF/ESIC calculation and obtaining client HR clearance for monthly bills is essential.
• Working knowledge of payroll, applicable labour compliance, statutory registers and client compliance portals.
• Graduate; HR qualification preferred.
• Proficient in MS Excel and payroll/HR software, with strong documentation, coordination and follow-up skills.
• Ability to independently manage payroll and compliance for multiple sites across India.