HR Coordinator - USA

Job description

Job Title - HR Coordinator - USA
Role Overview
Function
Human Resources & People Operations - US Operations
Location
Madhapur, Hyderabad, Telangana 500081
Employment Type
Full Time - Onsite
Work Schedule
Mon Fri / US Shift
Experience
2 – 5 Years in HR Coordination / US HR Operations

About the Role
ConglomerateIT (CGIT) is a global IT services and talent solutions provider headquartered in Texas, USA, with delivery operations in Madhapur, Hyderabad. We specialize in technology services and global workforce solutions across Data, Infra, AI and Business Transformation, partnering with clients to drive efficiency, digital growth, and operational excellence.
As ConglomerateIT continues to expand its US operations, we are looking for an HR Coordinator to support the day-to-day HR administration and employee lifecycle activities for our US-based workforce. The role will coordinate onboarding, employee records, HR documentation, payroll and benefits inputs, employee communications, compliance-related administration, and HR reporting. The ideal candidate will understand the operational demands of supporting a US workforce, maintain strict confidentiality, and work with strong attention to detail and deadline discipline.
Key Responsibilities
Employee Lifecycle & HR Administration
• Coordinate US employee onboarding from offer acceptance through joining, documentation, induction, and HR system updates.
• Maintain accurate and current employee records, personnel files, HR trackers, and required employment documentation.
• Coordinate employee changes including transfers, promotions, compensation changes, leave status, and exits.
• Ensure HR documentation is complete, organized, and available for internal review or audit requirements.
Payroll, Benefits & Employee Support
• Coordinate monthly payroll inputs and employee changes with payroll, Finance, managers, and other stakeholders.
• Validate timesheet, attendance, leave, compensation, deduction, new-hire, and termination inputs before payroll processing.
• Coordinate routine employee questions related to payroll, benefits, HR documentation, and company processes.
• Track and follow up on open employee-service issues through resolution.
US HR Compliance & Documentation
• Support maintenance of employment documentation and HR records required for US employees.
• Coordinate collection and tracking of required onboarding and employment documents, including I-9-related documentation where applicable.
• Maintain organized records for employee status, benefits, payroll, and other HR administration requirements.
• Escalate potential compliance gaps or documentation exceptions to the appropriate HR or management stakeholder.
• Maintain strict confidentiality of employee personal information, compensation data, payroll records, and other sensitive information.
Recruitment & Onboarding Coordination
• Coordinate with the recruitment team on selected candidates, pre-employment documentation, background-check status, and joining readiness.
• Ensure new-hire information is accurately handed over to payroll, benefits, IT, management, and other relevant stakeholders.
• Track offer-to-joining progress and proactively flag documentation or start-date risks.
HR Reporting & Workforce Administration
• Maintain accurate HR trackers and prepare periodic reports covering headcount, joiners, exits, employee changes, leave, and pending HR actions.
• Support management with timely employee data and workforce administration reports.
• Maintain HR systems and trackers with real-time updates and strong data integrity.
• Coordinate recurring HR administrative deadlines and follow through on outstanding actions.
Process Improvement & Employee Experience
• Build and improve HR administrative workflows to make employee lifecycle processes faster, clearer, and more consistent.
• Maintain a responsive and professional employee experience across HR interactions.
• Identify recurring administrative issues and recommend practical process improvements.
• Support HR leadership with ad hoc people-operations initiatives as required.
AI & HR Automation
• Use AI tools responsibly to improve routine HR activities such as drafting communications, organizing information, summarizing HR inputs, preparing reports, and improving employee support workflows.
• Actively explore and evaluate AI-enabled HR tools, automation opportunities, and productivity solutions that can reduce manual administrative effort.
• Identify repetitive HR processes that can be simplified or automated and work with relevant stakeholders to implement practical improvements.
• Maintain appropriate human review, confidentiality, data accuracy, and professional judgment when using AI in HR activities.
• Stay current with practical AI capabilities relevant to HR operations and share useful tools, workflows, and ideas with the HR team.

What We're Looking For Requirements
• Bachelor’s Degree in Human Resources, Business Administration, or a related discipline.
• 2–5 years of hands-on HR coordination, HR operations, or corporate HR experience supporting US employees.
• Practical experience with employee onboarding, HR documentation, payroll coordination, employee records, and HR administration.
• Working knowledge of US employment documentation and HR processes; familiarity with I-9 requirements is expected.
• Strong MS Excel / Google Sheets skills and experience maintaining HR trackers and reports.
• Strong written and verbal English communication with the ability to interact professionally with US employees and stakeholders.
• Exceptional attention to detail and ability to handle confidential employee and payroll information.
• Strong follow-up discipline and ability to manage multiple recurring deadlines.
• High ownership, professionalism, and ability to work independently.
• Genuine interest in AI, automation, and emerging HR technology, with a willingness to experiment and learn.
• Hands-on experimentation withRole & responsibilities

Preferred candidate profile