Hr Compliance Specialist

Job Description
Executive (Attendance & Compliance)
Department: Finance & Accounts (Sub- Dept: Compliance)
Reports to: Compliance Head
Location: Goregaon Head Office
Employment type: Full-time
Experience: Fresher or 1 year Exp.
Role Summary
We are looking for a detail-oriented executive to manage our biometric attendance portal and maintain
basic compliance documentation. You will ensure attendance data is accurate and timely, and that
statutory and internal records are organized and audit ready.
Key Responsibilities
Biometric Attendance Portal Management
Administer the biometric attendance system: add new joiners, deactivate exits, and manage
user access and device enrollment
Monitor daily attendance data and identify missing punches and anomalies
Process attendance regularization requests, leave adjustments, and shift/roster updates
Coordinate with the vendor or IT team on device malfunctions, sync errors, and software issues
Generate and share daily, weekly, and monthly attendance reports with Compliance
department head.
Prepare final attendance inputs for payroll by the monthly cut-off date
Maintain data accuracy and confidentiality of employee biometric data
Basic Compliance Documentation
Maintain employee files: Correspondence with Govt Officials and statutory forms or
documents.
Maintain all records up to date
Collect, verify, and file supporting documents for audits and inspections
Maintain contractor and vendor compliance documents where applicable
Maintain a document tracker for expiries and renewals (licenses, certificates, registrations)
General Support
Support compliance dept in maintaining onboarding documentation (PF & Gratuity Form)
Respond to contractor employee queries on attendance records
Perform other tasks as assigned
Required Skills & Qualifications
Graduate in any discipline
0-1 years of experience in attendance management
Hands-on experience on using Computer
Proficiency in MS Excel (VLOOKUP, pivot tables, basic formulas) and MS Word
Strong documentation, filing, and record-keeping discipline
Good written and verbal communication
Key Competencies
Accuracy and attention to detail
Time management and meeting deadlines
Discretion in handling confidential employee data
Follow-through and proactive coordination
KPIs
Attendance data accuracy
Turnaround time on regularization requests
Compliance document completeness

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