HR Associate

Summary: We are seeking a motivated and detail oriented Junior HR Associate to support the day-to-day operations of Human Resources team. The role involves assisting with recruitment, onboarding, employee records, attendance, HR administration, employee engagement & compliance with company policies. This position is ideal for professionals looking to build a career in Human Resources.

Responsibilities:

HR Operations

• Maintain accurate employee records and HR databases. 
• Update employee information in the HRIS. 
• Assist with attendance, leave, and shift management. 
• Support payroll by providing attendance and employee data. 
• Ensure proper filing of employee documents.
• Maintain and update employee payroll records in the HRIS.
• Process employee lifecycle changes, including new hires, transfers, promotions, salary revisions, and separations.
• Support onboarding and offboarding activities related to payroll.
• Respond to employee payroll-related queries in a timely manner.

Employee Relations

• Respond to employee queries regarding HR policies and procedures. 
• Support employee engagement activities and events. 
• Assist in handling employee grievances complying with HR governance.
• Promote a positive and inclusive workplace culture.

Payroll Administration

• Process monthly payroll accurately and within established timelines. 
• Validate employee attendance, leave records, overtime, incentives, reimbursements and deductions. 
• Ensure accurate calculation of salaries, bonuses, arrears and final settlements. 
• Prepare and reconcile payroll reports before salary processing. 
• Coordinate with Finance to ensure timely salary payments.

Compliance

• Ensure employee documentation complies with company policies. 
• Assist with statutory documentation and HR audits. 
• Support implementation of HR policies and procedures. 
• Maintain confidentiality of employee information.

HR Administration

• Prepare HR reports and dashboards. 
• Coordinate employee confirmation, probation, and exit processes. 
• Assist with asset issuance and return coordination. 
• Perform other HR-related administrative duties as assigned.

Qualifications

• PG (MBA / PGDM / MA / MSSW / MSW) in Human Resources, Business Administration, Management, or a related field. 
• 1 to 2 years of experience in Human Resources, Administration, or a similar role in IT industry (preferred).
• Good understanding of HR processes and employment practices. 
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint). 
• Experience using HRIS or HR management systems is an advantage. 
• Strong communication skills in English (Written & Spoken).
• Excellent organizational and time-management skills. 
• Ability to handle confidential information professionally.