HR & Admin Executive

We are looking for an HR & Admin Executive to support our Human Resources and Administration operations. In this role, you will play a key part in recruitment coordination, employee engagement, HRMS management, and day-to-day office administration to ensure smooth organizational functioning.

The core responsibilities for the job include the following:

Human Resources Operations:

• Talent Acquisition: Assist with posting jobs, screening resumes, scheduling interviews, and coordinating with hiring managers.
• Employee Lifecycle: Support seamless onboarding for new hires and coordinate offboarding/exit procedures.
• HR Operations and HRMS: Manage attendance, leave records, and employee profiles in the HRMS system; maintain accurate HR documentation and personnel files.
• Employee Engagement: Plan and coordinate internal team-building events, employee engagement activities, and training sessions.
• Performance and Compliance: Assist in performance appraisal documentation and ensure adherence to internal HR policies.

Office Administration and Facility Operations:

• Facility Management: Oversee daily office operations, infrastructure maintenance, and office supply inventory.
• Vendor and Expense Management: Coordinate with external vendors, track office assets, and maintain administrative expense logs.
• Logistics and Coordination: Manage travel bookings, internal meeting setups, and administrative reporting for leadership.

Requirements:

• Education: Bachelor's degree in HR, Business Administration, or a related field.
• Experience: 2+ years of hands-on experience in HR operations and office administration.
• Tool Proficiency: Strong hands-on experience with MS Office (Excel, Word, PowerPoint).
• HRMS Knowledge: Prior experience working with HRMS software (e. g., Keka, Darwinbox, or a similar platform) is preferred.
• Soft Skills: Excellent verbal and written communication, high organizational agility, and the ability to handle confidential information with discretion.
• Mindset: Proactive problem solver with strong multitasking and interdepartmental coordination skills.