Head

Department

Administration

Purpose - Why does this role exist

• Providing infrastructure and Facilities like Canteen, Drinking water, Guest Houses, Housekeeping services and work place to the staff.
• This role is responsible for setting up the offices, town ship and guest houses at the plant location.
• Ensure Improved facility of Housing and Infra for GET/DET/Employees as per company policy.
• Maintaining healthy and Hygienic environment inside the work place as well as employee accommodations.
• Oversee preventive maintenance of equipment and development of yearly plans.
• Foster a culture of safety and administrative excellence.
• Implement technology solutions for improved efficiency.
  
  

Organization Chart MANDATORY (attach Organization Chart as Annexure)

Position reports to: HOD: - Security, Admin, Hospitality and Fleet Management

Positions reporting:- 3 (Housing and Admin Hospitality Section-In charge)

S.no

Key Result Areas

UoM

Key Performance Indicators

UoM

Target

%Wtg

1

Maintenance of All Facilities

%

• Road Sweeping-
  
  

Ensure cleanliness of 95% or higher in monthly inspections of 40 Lakhs Sq. Ft of roads inside the plant and the roads approaching the plant towards Sanjeevani Hospital & Goa gate.

• Water Treatment and Distribution
  
  

Ensure water quality meets WHO standards 100% of the time by creating systems for Treating 1.90 Lakhs Liters of water daily for drinking purposes.

• Maintenance of Office Buildings
  
  

Allocate a dedicated maintenance team. Ensures a safe and functional work environment.

• Toilet Maintenance & Sewage Disposal
  
  

Achieve a hygiene rating of 98% or higher in monthly inspections 353 toilets daily to the highest hygiene standards.

• Furniture Maintenance
  
  

Replace 100% of identified old furniture from offices/ Restrooms and common areas. Target to replace 03 Office per year

• Maintenance of Central Kitchen
  
  

Maintain 15,000 Sq. Ft of the central kitchen to the highest hygiene standards. Employ a dedicated kitchen maintenance team. Running Kitchen to the highest standards of Food Safety.

• Planning,Installation and Commissioning of Bottling Plant
  
  

Planning, Installing and Comissioning of Bottling plant and ensure production of 1000 bottles per day.

• Solid Waste Management
  
  

Handle 2500 kg of dry and 400 kg of wet waste using environmentally friendly method and Promote environmental sustainability.

units

30

30

2

Hospitality & Event Management

%

• Maintaining 3 Guest Houses near the Plant Location
• Successfully Managing Events
• Operating Canteens: Manage 12 canteens and 3 paid canteens, serving approximately 6000 meals daily
• Managing Food Menu and Related Services- Develop and manage the food menu for all canteens.
• Acquiring ISO Certification for the Central Kitchen- Steps to ensure ISO certification units
  
  

20

20

3

Residences and Accommodations

• Ensuring Safety at the time of acquiring accommodations as per JSW Safety norms for all residences.
• Ensuring provisions of Safety, Hygiene, Cleanliness in all Labor colonies .
• Ensure no spread of diseases and keep check on health of residents .
  
  

units

10

10

4

Project Management

Number

• Take the ownership of the projects and ensure on time and their quality completion.
• Automate functions of the administration such as simplifying processes and fueling innovations.
• Annual Budget Preparation, Overseeing and Monitoring
  
  

Percentage of completion

25

25

5

Safety and Training at work place

Ensure Workplace Safety

Ensure Completion of Mandatory training of staff

Ensure completion of Safety parameters

units

15

15

Critical Tasks

RACI

• Strategy
• Assist in development and execution of ABP plans for Admin and Hospitality department.
• Achieve a cleanliness rating of 95% or higher in monthly inspections .
• Ensure water quality meets WHO standards 100%
• Acquiring ISO Certification for the Central Kitchen
• Execution
• Lead one committee from the Health & Safety Management System, ensuring a minimum of 12 meetings a year with 90% attendance
• Lead and manage the audit team for four comprehensive formal Health & Safety audits annually, focusing on key risk areas such as Working at Height, Gas Safety, Construction Safety, Contractor Safety, Road Safety, and Fire Safety.
• Oversee the smooth operation of the breakfast, lunch, and dinner services, including improvement in menu and food quality.
• Commission and manage new Airtel towers, installation of boosters at project sites, and the painting of telecom towers.
• Budget formulation and monitoring
• Governance
• Ensure 100% completion of Health & Safety Training programs for all team members, including associates.
• Review all SOPs, HIRA/JSA, and LOTO procedures of the department, and train team members on these procedures. Maintain training records and review dates for each procedure.
• Ensure for Quarterly Hazard Hunt Exercise in the department and record findings in the safety portal.
• People
• Develop and implement a people/Manpower management plan for key employees.
• Ensure smooth accommodation and transition for new employees, including GETs, DETs, and associate employees, with a focus on improving living conditions and amenities.
• Technology
• Implement technological solutions to enhance safety and environmental compliance.
  
  

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Disclaimer : The above job duties are not exhaustive and may vary on the discretion of the reporting manager.

Required Educational Background And Work Experience

Educational Background: Bachelor's degree in engineering, Business Administration, or a related field.

Work Experience: 15-20 Years of Work Experience in the related field