Founders Office Executive Business Operations & Coordination

Founders Office Executive Business & Operations

JOB DESCRIPTION | ABACUS Consultants & GRD

Location

Jaipur, Rajasthan (office-based)

Experience

2-6 years preferred

Employment

Full-time

Reporting to

Founder

Industry

Recruitment / Staffing / HR Technology / Business Services

Compensation

As per experience and suitability

About the opportunity

ABACUS Consultants is an established recruitment business, and GRD (Getting Recruitments Done) is our recruitment execution, software and coaching initiative. We seek a highly organised, resourceful professional to work directly with the Founder, converting discussions and business priorities into clear plans, coordinated execution and reliable follow-through across both businesses.

Key responsibilities

Social media and communication

• Plan and maintain monthly/weekly content calendars for LinkedIn and relevant channels.
• Coordinate post drafts, creative assets, videos, approvals, publishing schedules and basic performance reports.

Coaching, research and content

• Summarise useful books, articles, webinars, podcasts and research relevant to hiring, leadership and business execution.
• Prepare first drafts of GRD coaching notes, presentations, learning modules, newsletters and training resources for Founder review.

Product and IT coordination

• Maintain a prioritised tracker of pending GRD features, bugs, requirements, owners, target dates, testing and releases.
• Follow up with developers and consolidate status, dependencies, blockers and decisions; no coding expected.

Internal recruitment and team development

• Coordinate hiring requirements, job postings, candidate shortlists, interview schedules, feedback and joining follow-ups for internal positions.
• Organise onboarding checklists, team meetings, learning activities and performance review follow-ups.

Business development and partnerships

• Maintain follow-up plans for GRD outreach to MSMEs, associations, institutions and channel partners, and ABACUS client-development activities.
• Track lead-to-demo-to-pilot-to-conversion progress with functional owners; prepare meeting notes, proposals and reminders.

Founders planning and operations

• Turn meetings, calls and ideas into documented action items with an owner, next step and due date.
• Prepare daily priorities, weekly reviews, pending-decision lists and escalation reports; maintain a single master action tracker.

Ideal candidate

• 2-6 years in founders office, executive support, business operations, project coordination or similar roles.
• Excellent written and spoken English and Hindi; confident with professional emails, presentations and follow-ups.
• Strong planning, prioritisation, documentation and stakeholder-coordination skills.
• Good command of Excel/Google Sheets, PowerPoint/Docs, task-management tools and AI tools such as ChatGPT.
• Comfortable learning social media scheduling, basic marketing workflows and software product terminology.
• Proactive, dependable, discreet, detail-oriented and persistent without requiring constant supervision.

Success in this role

The right candidate ensures important work does not get lost: calendars run on time, content is prepared for review, pending product work stays visible, internal hiring moves forward, BD commitments are followed up, and the Founder receives a concise view of progress, delays and decisions needed.

What this role is and is not

This is a hands-on coordination and execution-support position, not a purely administrative personal-assistant role. Specialist teams remain responsible for development, selling, recruiting and design; this role helps them stay aligned, accountable and on schedule.

How to apply

Apply through Naukri with your updated CV. In a short cover note, describe an example of how you managed multiple workstreams, tracked follow-ups and helped a team meet deadlines.