Fixed Assets and Billing Accounting - Associate

POSITION SUMMARY

The Fixed Assets and Billing Accounting Team is a part of the Office of the CFO and Controllership organization. The Associate will be a member of a team of professionals responsible for the end-to-end accounting of fixed assets and billing/accounts receivable processes. The Associate will ensure accurate asset lifecycle management, timely billing, and effective receivables monitoring while supporting business partners with reporting and analysis.

KEY RESPONSIBILITIES AND DUTIES

Fixed Assets

• Manage the end-to-end fixed assets lifecycle including capitalization, depreciation, transfers, disposals, and reconciliations
• Maintain the fixed assets register with accuracy and timeliness
• Perform monthly and quarterly close activities related to fixed assets, including journal entries and variance analysis
• Ensure all asset additions are properly recorded in accordance with company capitalization policies
• Coordinate with project teams and business partners to track capital expenditures and ensure timely capitalization of completed projects
• Monitor and reconcile fixed asset general ledger accounts liaise with cross-functional teams to research and resolve discrepancies
• Support internal and external audit requests related to fixed assets
• Assist with researching related technical accounting issues to ensure proper treatment in accordance with GAAP or regulatory requirements

Scope:

• Fixed Assets: capitalization, asset creation, depreciation, transfers, disposals/retirements, CIP/CWIP, asset reconciliations and period-end close.
• Billing & Revenue: customer/project billing, invoice generation, billing schedules, unbilled revenue, accruals, revenue recognition, billing/AR/GL reconciliations and billing adjustments.
• Project Accounting: project setup and maintenance, project codes/WBS, project budgets and cost tracking, cost allocation, time & expense charging, capitalization of project costs, project-to-asset lifecycle, project billing, project revenue/cost recognition, project close and project profitability/variance reporting.
• Controls & Reporting: reconciliations, journals, month-end close, audit support, reporting and controls across FA, Billing and Project Accounting.
• ERP/Transformation: experience with relevant ERP project-accounting modules and process improvement, automation, migration, UAT and implementation exposure where applicable.

Billing and Accounts Receivable

• Generate and review invoices ensuring accuracy and completeness prior to issuance
• Support cash application processes and monitor outstanding receivables
• Follow up on aged items and coordinate with internal stakeholders to resolve disputes or discrepancies

• Reconcile AR sub-ledger balances to the general ledger
• Assist with month-end AR close activities, including journal entries and account reconciliations
• Prepare aging reports and analysis for management review

General

• Participate in special projects and ad hoc reporting as needed
• Cross-train on various accounting functions within the team
• Maintain written documentation of policies, procedures, processes, and controls within Fixed Assets and Billing areas
• Become thoroughly familiar with assigned general ledger accounts, business processes, and applicable technical accounting areas

Required Skills:

• Bachelor's degree in Accounting, Finance, or a related field
• 5 to 7+ years of relevant experience in fixed assets accounting, billing/AR, or a broader general accounting role
• Experience with financial accounting systems and ERP platforms such as PeopleSoft, SAP, Oracle, or similar
• Strong proficiency in MS Excel
• Excellent written and verbal communication skills, proven ability to work as an effective team player and collaborate across functions
• Demonstrated strength in analytical and problem-solving skills
• Ability to manage multiple competing priorities and achieve targeted outcomes
• Highly organized, detail-oriented, self-motivated, and positive work ethic
• Ability to take direction and work independently

Preferred Skills:

• Exposure to both fixed assets and billing/AR processes preferred
• Working knowledge of VBA/Macros and Power BI is a plus
• Familiarity with capital project accounting and CAPEX tracking
• Previous experience with PeopleSoft or similar ERP systems
• Understanding of internal controls and audit support processes