Finance Manager

Company Description Olsen Spaces designs premium, fully managed office spaces in key Bengaluru locations such as HSR Layout, Indiranagar, and Koramangala. The company focuses on creating work environments that support productivity, creativity, and business growth, offering private cabins, custom-managed offices, and open workstations. Workspaces are fully serviced, ready-to-move-in, and can be tailored to reflect each client's brand identity and evolving business needs. Olsen Spaces provides flexible, scalable, cost-effective alternatives to traditional offices, with a seamless experience from requirement sharing to move-in. The goal is to combine design, flexibility, and functionality so teams can collaborate and thrive in comfort and efficiency.

ABOUT THE ROLE

We are looking for a commercially sharp Finance Manager who can take ownership of costs, vendor transactions, purchasing controls, payments, and financial tracking across our projects and operating locations. The role requires strong analytical ability, attention to detail, commercial judgement, and the ability to work closely with internal teams and external vendors.

Location: HSR Layout, Bengaluru

CTC: 6-8 Lakhs per annum

KEY RESPONSIBILITIES

Cost & Budget Control

- Track project and operating expenditure against approved budgets

- Identify cost overruns and highlight them before commitments are made

- Compare actual costs against BOQs, estimates and historical costs

- Build benchmarks for frequently purchased products and services

- Identify opportunities to reduce costs without compromising quality

- Conduct periodic cost and vendor analysis

Commercial & Vendor Management

- Evaluate quotations and prepare commercial comparisons

- Negotiate pricing, payment terms, credit periods and commercial conditions with vendors

- Develop alternate vendors for important products and services

- Maintain vendor-wise pricing history and commercial terms

- Reduce dependency on single vendors for critical categories

- Periodically evaluate vendors based on pricing, quality, delivery and reliability

Purchase & Financial Controls

- Ensure purchases follow the company's approval and PO process

- Verify quantities, rates and commercial terms before orders are released

- Match PO → Delivery → Invoice → Payment before processing transactions

- Ensure material/services received correspond to what has been billed

- Prevent duplicate billing, excess billing and unapproved purchases

- Maintain visibility of outstanding purchase commitments

Accounts Payable & Vendor Payments

- Review and process vendor invoices for commercial and accounting accuracy

- Maintain vendor ledgers and reconcile vendor statements with company records

- Coordinate invoice approvals with Operations and Project teams before payment

- Match PO → Delivery / Work Completion → Invoice → Payment before processing transactions

- Prepare vendor payment schedules based on due dates, agreed credit periods and cash-flow priorities

- Track vendor outstanding balances, ageing and overdue payments

- Track vendor advances and ensure timely adjustment against invoices

- Identify duplicate invoices, incorrect rates, excess billing and other payment discrepancies before release

- Coordinate with vendors to resolve invoice, GST, credit note and reconciliation discrepancies

Finance & Accounting Coordination

- Ensure correct GST details and supporting documentation are available for vendor invoices

- Track eligible GST input credits and coordinate discrepancies with vendors/accounts

- Ensure correct accounting classification of operating expenses and capital expenditure

- Support asset capitalization and maintenance of the company's asset register

- Coordinate with the accounting team for reconciliations and closing requirements

MIS & Analysis

- Prepare periodic reports covering Budget vs Actual expenditure, vendor outstanding, upcoming payments, purchase commitments, cost savings, vendor price comparisons, credit periods, advances outstanding, category-wise spending and project-wise expenditure

WHAT WE ARE LOOKING FOR

- Strong numerical and analytical ability

- Good understanding of basic accounting and finance

- Commercial mindset and ability to negotiate

- Strong Excel / Google Sheets skills

- Comfortable working with vendors and operational teams

- Ability to question quotations, invoices and unexplained cost variations

- Strong ownership and follow-through

- High attention to detail

- Ability to create systems and processes rather than simply follow existing ones

PREFERRED BACKGROUND

- B.Com / BBA / MBA Finance / CA Inter / CMA Inter or similar background

- Experience in finance, commercial operations, project accounting, vendor management or related roles

- Experience in interiors, construction, facilities, hospitality, coworking or multi-location businesses would be an advantage

- Familiarity with accounting, ERP, inventory or purchase-management tools such as Tally, Zoho or similar systems would be useful

WHAT SUCCESS LOOKS LIKE

- Clear visibility of where money is being spent

- Stronger control before purchases are committed

- Lower vendor pricing through benchmarking and negotiation

- Better vendor credit periods

- Accurate vendor ledgers, timely reconciliations and fewer invoice/payment discrepancies

- Accurate project-level cost tracking

- A structured PO-to-payment process

- A reliable vendor database with pricing history

- Identification of meaningful cost-saving opportunities

- Better coordination between Finance, Projects and Operations