Factory Commercial Executive

JOB DESCRIPTION

Senior Executive Factory Commercial

Company: Gokaldas Exports (GEX)
Department: Factory Commercial
Location: Bengaluru, Karnataka
Industry: Apparel Manufacturing / Garment Exports
Experience: 3– 9 Years
Qualification: B.Com / M.Com / MBA (Finance) or equivalent

1. About Gokaldas Exports

Gokaldas Exports is a leading Indian apparel manufacturer and exporter, specialising in the design, manufacture and export of garments for international markets. The organisation operates across the apparel manufacturing value chain, with a focus on quality, operational efficiency and customer requirements.

At Gokaldas Exports, factory commercial operations play an important role in maintaining inventory accuracy, ensuring material reconciliation, supporting order completion and strengthening commercial controls across manufacturing units.

2. Key Responsibilities

A. Fabric & Trims Reconciliation

• Verify fabric and trims receipts against purchase orders, delivery challans and system records.
• Reconcile material issues against approved consumption and production requirements.
• Monitor inter-unit transfers, delivery challan movements and transactions involving external processing units.
• Conduct physical verification of leftover fabric, trims and other materials.
• Identify and investigate discrepancies between physical stock and ERP records.
• Prepare and maintain fabric and trims reconciliation reports.
• Track material wastage, excess consumption and inventory variances.

B. Order Completion Report (OCR) & Shipment Reconciliation

• Verify order completion data against purchase orders, production records and shipment documentation.
• Monitor production entries and ensure timely system updates.
• Prepare and reconcile Order Completion Reports before final shipment.
• Verify finished goods stock, dispatch quantities, rejection quantities and shipment records.
• Audit sample dispatches, delivery challans and finished goods movements.
• Monitor stock transfers and reclassification entries across finishing, washing, drying and other processing activities.
• Coordinate with production, merchandising, stores and logistics teams to resolve discrepancies.
• Ensure timely closure of order-related commercial records.

C. Inventory Audit & Commercial Controls

• Conduct periodic stock verification and inventory reconciliation.
• Audit material receipts, issues, returns, transfers and warehouse movements.
• Investigate discrepancies in stock records, system transactions and supporting documents.
• Ensure commercial transactions are supported by appropriate documentation and approvals.
• Assist in internal audits by maintaining reconciliation statements and transaction records.
• Follow up on corrective actions for inventory and documentation discrepancies.

D. Vendor Management & Accounts Coordination

• Verify vendor invoices against purchase orders, goods receipt records and supporting documents.
• Coordinate with Finance and Accounts Payable teams for invoice processing and payment approvals.
• Track outstanding vendor bills and follow up on pending documentation.
• Support petty cash documentation and reconciliation, where applicable.
• Assist in vendor onboarding documentation and vendor code creation.
• Maintain vendor agreements and commercial records.

E. Commercial MIS & Cost Monitoring

• Prepare periodic MIS reports covering material reconciliation, inventory movements, order completion and commercial transactions.
• Monitor material consumption, wastage and stock variances.
• Support analysis of actual consumption against approved consumption norms.
• Identify discrepancies and highlight cost-control opportunities to the reporting manager.
• Maintain accurate and up-to-date commercial trackers and records.

F. Factory Coordination & Documentation

• Coordinate with production, stores, merchandising, quality, logistics and finance teams to resolve commercial issues.
• Follow up on pending material reconciliations, order closures and shipment-related discrepancies.
• Maintain records of fabric movements, trims reconciliation, finished goods and vendor transactions.
• Support warehouse and administrative coordination activities as required.
• Ensure timely completion of assigned commercial activities and reports.

3. Required Skills & Competencies

• Understanding of factory commercial operations in the textile, apparel manufacturing or garment export industry.
• Hands-on experience in fabric and trims reconciliation, material consumption and stock verification.
• Knowledge of Order Completion Reports, finished goods reconciliation and shipment documentation.
• Experience in vendor invoice verification and commercial documentation.
• Proficiency in MS Excel, including PivotTables, lookup functions and reconciliation reports.
• Working knowledge of ERP systems and inventory transactions.
• Strong analytical, numerical and problem-solving skills.
• Good coordination, follow-up and documentation capabilities.
• Attention to detail and ability to meet reporting deadlines.

4. Educational Qualifications

• B.Com / M.Com / MBA (Finance) or an equivalent qualification in Commerce, Finance or a related discipline.

5. Experience Requirements

• 3–7 years of relevant experience in factory commercial operations, commercial audits, inventory reconciliation or accounts coordination.
• Prior experience in the textile, apparel manufacturing or garment export industry will be preferred.
• Exposure to fabric and trims reconciliation, order completion audits and finished goods movements will be an advantage.
• Experience working with ERP systems and multiple factory or warehouse locations is desirable.

6. Key Focus Areas

Factory Commercial Operations | Fabric & Trims Reconciliation | Order Completion Audit | Inventory Control | Vendor Invoice Verification | Commercial MIS | Cost Monitoring | Garment Manufacturing