Facilities Executive

Facility Operations & Maintenance Management:

• Develop and implement preventive and predictive maintenance plans for equipment and building systems (electrical, mechanical, and HVAC)
• Create and maintain a maintenance schedule to minimize downtime and disruptions.
• Ensure availability of spare parts, tools, and resources required for maintenance activities.
• Plan corrective maintenance tasks based on equipment inspections and reports.
  
  

Break Down Maintenance:

• Respond immediately to equipment breakdowns to minimize downtime.
• Diagnose faults and determine repair solutions.
  
  

Conduct detailed investigations on repeated failures.

• Maintain a history log of breakdowns and solutions applied.
• Develop and implement preventive maintenance schedules.
• Ensure timely servicing of critical equipment.
• Maintain records of all breakdown incidents and repair work.
  
  

Work Order & Documentation Management:

• Maintain detailed records of maintenance activities, inspections, and repairs.
• Ensure compliance with documentation standards, including SOPs, safety procedures, and regulatory requirements.
  
  

Vendor Management:

• To oversee and manage external vendors and suppliers. Sourcing, negotiating contracts, ensuring compliance, monitoring performance, and optimizing vendor relationships to align with business objectives based on company needs.
• Negotiate contracts, pricing, and service level agreements (SLAs).
• Ensure vendors meet company policies and compliance requirements.
  
  

Budgeting & Cost Control

• Track expenses and implement cost-saving measures without compromising quality.
• Propose capital expenditures for facility upgrades and improvements.
• Develop and manage the facilities budget, ensuring cost-effective operations.
  
  

Asset & Space Management

• To Maintain an accurate inventory of facility assets and equipment Optimize space utilization for operational efficiency.
• Coordinate in workspace modifications, relocations, and renovations.
  
  

Emergency Handling:

• Lead emergency response efforts during incidents such as fire, accidents, equipment failure, or natural disasters
• Conduct risk assessments to identify potential hazards.
• Coordinate with internal teams, first responders, and government agencies.
• Plan and execute emergency drills (e.g., fire, evacuation, medical emergencies).
• Train teams on first aid, fire safety, and crisis communication.
• Ensure proper functioning of backup power systems, fire suppression systems, and security infrastructure.
  
  

Energy Conservation

• Train teams on first aid, fire safety, and crisis communication.
• Identify opportunities for reducing energy waste and improving operational efficiency.
• Monitor and analyze energy consumption data to identify trends and inefficiencies.
• Recommend improvements to reduce costs and carbon footprint.
• Work with facility HOD, operations teams, and engineers to optimize energy use.
  
  

Maintenance Documentation

• Maintain detailed records of maintenance activities, repairs, and inspections.
• Develop and update maintenance manuals, procedures, and guidelines.
• Ensure proper documentation of spare parts inventory and usage.
• Assist in developing and documenting preventive maintenance schedules.
• Record and track equipment performance for predictive maintenance analysis.
• Ensure proper data entry, tracking, and retrieval of maintenance records.
  
  

HSE Procedures Adherence

• Ensure proper use of PPE (Personal Protective Equipment) and safety protocols.
• Ensure employees understand and follow emergency response procedures.
• Ensure availability of first aid kits, fire extinguishers, and other emergency resources.
• Develop and conduct HSE training sessions for employees and contractors.
• Identify potential hazards and conduct risk assessments in the workplace.
• Coordinate in conducting fire mock drill timely with H&S team